MC | VISN 15 Path & Lab | NEW ANATOMIC PATHOLOGY WORKFLOW | Base plus 4 | (VA-27-00002252) GS-07F-139CA
Sources Sought from the Department of Veterans Affairs, for work in Multiple.
| Title as posted | 6515--MC | VISN 15 Path & Lab | NEW ANATOMIC PATHOLOGY WORKFLOW | Base plus 4 | (VA-27-00002252) GS-07F-139CA |
|---|---|
| Solicitation number | 36C25526Q0685 |
| Agency | Department of Veterans Affairs |
| Office | 255-Network Contract Office 15 (36C255) |
| Notice type | Sources Sought |
| Set-aside | None |
| Trade (NAICS) | Software Publishers (513210) |
| Product or service code | 6515 |
| Place of performance | Multiple |
| Posted | Sep 21, 2026 |
| Response deadline | Not stated |
Official notice and attachments
Description
STATEMENT OF WORK (SOW) Anatomic Pathology Specimen Tracking System VISN 15 Pathology and Laboratory Services 1.0 General 1.1 The Contractor shall provide and configure an Anatomic Pathology (AP) Specimen Tracking System to support end to end tracking of AP specimens, cassettes, and slides from accessioning through final disposition in alignment with the Federal EHR Baseline and Oracle Health Commercial Model.
1.2 The solution shall fully support high volume AP laboratory operations, including complex workflows and telepathology/digital pathology use cases. 1.3 The AP Specimen Tracking System shall have pre existing Oracle Health CareAware device drivers and pre existing integration with Oracle Health Advanced Barcoding and Tracking (AB&T); custom development of CareAware drivers or AB&T integration for the proposed product is out of scope for this effort.
1.4 The proposed AP Specimen Tracking System shall demonstrate a production implementation of CareAware and AB&T integration with Oracle Health in a hospital AP environment. 1.5 The system shall support barcode driven workflows to reduce manual data entry, minimize typographical errors, and improve patient safety, including support for multiple patient identifiers on blocks and slides consistent with applicable VA/VHA policy.
2.0 Scope 2.1 The AP Specimen Tracking System shall be utilized for all Anatomic Pathology and Cytology specimens within the Pathology and Laboratory Services at the following sites: St. Louis Pathology and Laboratory Services Kansas City Pathology and Laboratory Services Marion Pathology and Laboratory Services The Contractor shall provide services and support at the locations identified in this Statement of Work.
The Government reserves the right to add, remove, or modify locations and facilities as mission requirements evolve across the current and future operational footprint. The Contractor shall accommodate these changes within the scope of the contract without disruption to services. Any adjustments to pricing, schedule, or resources resulting from such changes shall be addressed through the appropriate contractual modification process in accordance with the applicable Changes clause.
2.2 The system shall support workflow at a minimum for accessioning, specimen receipt, grossing, embedding, microtomy, staining, slide distribution, sign out, archival, and pathologist workstations at each of the sites listed in Section 2.1. At the pathologist workstation, the system shall support pathologist review of digital and/or physical slide information and shall enable the pathologist to originate orders for additional stains and recuts as part of the sign out workflow.
2.3 The Contractor shall provide all necessary software and hardware (including required drivers) to support connectivity with the VA Federal EHR environment and related AP instruments, in accordance with Federal EHR Baseline and Oracle Health guidance, for all sites listed in Section 2.1. 2.4 The Contractor shall provide any ancillary components (for example, barcode scanners, label printers, workstations, and interfaces) required for the AP Specimen Tracking System to function as specified at each site.
2.5 Site specific details such as floor plans, existing equipment inventories, and local interface diagrams are provided in Attachment A. 3.0 Applicable Documents 3.1 The Contractor shall perform all work in accordance with the most current versions of, but not limited to, the following as applicable: Federal EHR Baseline guidance for Anatomic Pathology and AP specimen tracking.
Oracle Health Model and configuration guidance for AP components (including PathNet and AP Clinician Summary MPage). VA/VHA directives and handbooks related to patient identification, barcoding, and laboratory operations (e.g., two patient identifier requirements). VA Technical Reference Model (TRM) and Enterprise Risk Assessment (ERAR) requirements for software solutions.
4.0 Integration and Workflow Requirements 4.1 The Contractor shall integrate the AP Specimen Tracking System with the VA Federal EHR using existing Oracle Health CareAware and AB&T capabilities to enable barcode driven workflows for specimen receipt, grossing, embedding, microtomy, staining, slide distribution, and archival at St. Louis, Kansas City, and Marion Pathology and Laboratory Services.
4.2 The solution shall support automated printing and association of barcode labels for containers, cassettes, and slides in accordance with Federal EHR Baseline standards at each site. 4.3 The Contractor shall ensure that workflows configured in the AP Specimen Tracking System are compatible with Oracle Health AP components (for example, PathNet and AP Clinician Summary MPage) and adhere to Model compatible configuration patterns identified by Oracle Health.
4.4 For any of the sites that do not yet implement an AP Specimen Tracking System, the Contractor shall support manual AB&T usage via the AP Clinician Summary MPage with manually operated cassette and slide printers, consistent with Baseline guidance. 4.5 The system shall support configuration of barcode and label formats to enable interoperability with in house and third party AP instruments (for example, immunohistochemistry stainers, special stainers, cytology equipment, and slide imagers), without requiring custom software development.
4.6 Site specific interface endpoints, network details, and instrument connectivity requirements are further described in Attachment A. 5.0 Leica Cerebro as Exemplar Solution 5.1 An AP Specimen Tracking System of the type represented by Leica Cerebro is recognized within the Federal EHR Baseline as a solution that possesses pre existing CareAware drivers and AB&T integration and satisfies the Baseline standard for AP specimen tracking integration.
5.2 Baseline recommends that such a deployment serve as the first AB&T/CareAware/specialty vendor implementation and the model for subsequent AP specimen tracking deployments across V
The description continues in the official notice.
About the buyer
The Department of Veterans Affairs awarded $84.2 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.