J061--Sources Sought Emergency Switchgear Repairs 539
Sources Sought from the Department of Veterans Affairs. Due Oct 21, 2026, 11:00 AM (UTC-4), 3 days left.
| Solicitation number | 36C25027Q0019 |
|---|---|
| Agency | Department of Veterans Affairs |
| Office | 250-Network Contract Office 10 (36C250) |
| Notice type | Sources Sought |
| Set-aside | None |
| Trade (NAICS) | Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310) |
| Product or service code | J061 |
| Posted | Oct 7, 2026 |
| Response deadline | Oct 21, 2026, 11:00 AM (UTC-4) (3 days left) |
Official notice and attachments
Description
The Cincinnati Veterans Administration Medical Center (VAMC) has a requirement to provide repairs to generator operation to address failed generators & associated paralleling switchgear. The intention of this Sources Sought is to obtain information only. Please do not send a proposal.
Requested information: To aid acquisition planning, we re seeking capable and interested firms for the information requested. If your firm meets the criteria please send the point of contract ([email protected]) the following, via email: Firm s Name Socio-Economic Status Whether or not your company has a contract vehicle we can order against If your company believes there is an alternative NAICS code please provide this If your company has any questions please provide.
Contract Title. Repair Emergency Power Phase 2 Background. The chosen contractor shall provide repairs to generator operation to address failed generators & associated paralleling switchgear at the Cincinnati VAMC.
The fulfillment of the project will allow for testing & repairs/replacement of existing equipment as required to restore full emergency backup generator functionality at this facility. Additional repairs required were identified by ABB during the initial repair of paralleling switchgear and the report is on the last page. Scope.
The scope of this contract is to provide recommended repairs for both of the generators at Building #1. This system is currently functioning with only one generator, leaving the facility vulnerable in the event of a power failure at this site. Key task is to restore full emergency backup power for the facility to facilitate repairs of the existing equipment.
Key task is test emergency power system and verify it works as intended. Specific Tasks. Maintain emergency generator availability for the facility Maintain security of the generator/switchgear room during the entire project.
Work on generators can only be performed on weekend with prior coordination with the VA. Work will need to be done on two separate weekends, one weekend per generator work. Provide required repairs for the associated paralleling switchgear system per diagnose reports from ABB which includes Saturday work.
Work includes the following items as identified in the ABB repair report: Replace two damaged MFR13 and reverse power relay to new protective relay and all installation/testing for both generators. Programming changes required for these replacement relays to ensure proper system functionality. Door modification to support the installation and operation of the upgraded relays.
Wiring modifications to accommodate the replaced relays. Changes to the existing ABB systems drawings for these replaced relays. The General Contractor (GC) must coordinate as needed with the VA COR for testing of the generator control panels.
Two new control panels (one per generator) have been installed. One control panel has been tested and verified to function as intended. The control panel on the inoperable generator requires testing and verification to ensure proper functionality.
GC must provide a load bank for testing of both Generator 1 and Generator 2 on this day. 125% of load bank required. GC/subcontractor for paralleling gear work must test paralleling both Generator 1 (1500kW, 3 PH, 4W, 480Y/277V) and Generator 2 (1500kW, 3 PH, 4W, 480Y/277V) and verify it works with the 125% load bank.
GC and subcontractor for paralleling gear must change priority of generators to verify they come back online/and shed as designed. GC and subcontractor for paralleling gear must provide a complete testing of the emergency power system including both generators and paralleling switchgear after all repair work is completed and verify it works as intended. Performance Monitoring Contract supervision will be conducted by the Project Section of Engineering Service at the Cincinnati VA Medical Center.
Inspection will be made throughout the project and delivery and installation. Security Requirements  7.1 The C&A requirements do not apply and a Security Accreditation Package is not required  Cincinnati VA Medical Center (CVAMC) Record Management Clause.  1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.
21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.   2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.   3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law.
Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.   4. Cincinnati VA Medical Center (CVAMC) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of CVAMC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of th
The description continues in the official notice.
About the buyer
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