Long-Term Storage and Vendor-Managed Inventory (VMI) Services for Government-Owned Microelectronics

Sources Sought from the Defense Logistics Agency. Due Nov 30, 2026, 4:00 PM (UTC-5), 43 days left.

Official notice and attachments

Description

1. Scope of Requirement DLA Weapons Support is conducting market research to identify potential sources capable of providing comprehensive Vendor-Managed Inventory (VMI) storage, management, packaging, and distribution (including packaging and shipping to third party integrator) for Government-Owned, serialized microcircuits. Management of inventory includes execution of full suite of Electronic Data Interchange (EDI) ANSI X.12 transactions and maintenance of data in the Procurement Integrated Enterprise Environment (PIEE), including the Government Furnished Property (GFP) Module and/or Item Unique Identification (IUID) Registry.

Management also includes delivering Contract Data Requirement List items such as annual inventory reports and inventory management plans. All hardware to be stored and managed is 100% manufactured and has been inspected, accepted, and is owned by the Government. The contemplated effort is strictly for logistics and warehousing services; no manufacturing, specialized electrical acceptance testing, or original design technical data packages (TDPs) are involved.

DLA is contemplating firm fixed price contracts with a one year base period and up to eight one-year option periods. Beginning date for base period is TBD, and contract price structure is subject to change. 2.

Key Technical & Operational Requirements Vendor Managed Inventory service includes, but is not limited to, entering the Government property into the Contractor’s inventory management system; storing these items in a secure location to prevent their accidental loss, theft, or tampering; transferring these items from inventory to fill authorized requests, and generating the necessary inventory reports in accordance with established DLA VMI practices.

Delivery of an inventory management plan in accordance with FAR 52.245-1, to include quality control, subject to approval by DLA. Inventory plan and management system must be capable of accounting for assets by serial number or unique item identifier (UII, as defined by DFARS 252.211-7003) from acceptance to transfer to using entity. Capability to maintain, monitor, and certify long-term storage environments within contractor owned facility until material is transferred out of VMI.

Storage must be specifically designed to prevent oxidation and moisture-induced degradation of microcircuits in accordance with GEIA-STD-0003A. Storage duration is to be determined. Requirement may include packaging, handling, and transportation for shipments to the next higher assembly (NHA) integrator. Upon authorized release and removal from inventory, the contractor would be required to prepare, package, and transport microcircuits IAW MIL-STD-2073/1, and MIL-STD-129.

Capability to establish, test, and maintain production Defense Logistics Management Standards (DLMS) EDI transaction feeds per DLA EDI Onboarding Guide Generate reconciliation reports at the end of each month for NIINs in inventory to determine the physical inventory remaining at the Contractor’s location. This inventory record would be generated using Contractor’s inventory management system.

Provide inventory detail reports, balances, and transaction history to support requests from external and internal auditors. Perform annual audits in coordination with DLA and in accordance with DLAI 4000.02, DLA Annual Physical Inventory Control Program (PICP) for Non-Energy WCF Material (Enclosure 4), and submit required documentation as defined therein. Additional support required for all Government audits, including providing access to Contractor facilities used in the execution of this contract, providing information pertaining to execution of contract objectives and tasks, and supporting meeting requests during audit execution and any audit report reviews.

Capability to dispose of all unusable inventory in accordance with CNSSI 3006 upon notification by the Government. 3. Capability Statement Questionnaire (Requested Industry Input) Interested parties are requested to submit a brief Capability Statement (maximum 5–10 pages) addressing the following criteria: Company & Business Profile: Company Name, CAGE Code, UEI, Point of Contact information.

Business Size Status under NAICS 493190 (Small Business, 8(a), HUBZone, SDVOSB, WOSB, or Large Business). Technical & Storage Experience: Describe your facility’s capabilities and past performance in executing long-term storage of sensitive microelectronics under GEIA-STD-0003A and ANSI/ESD S20.20. Outline your environmental monitoring systems (temperature, relative humidity, nitrogen purge/dry box controls) and contingency backup protocols.

Describe your company’s experience/ability to handle and package microelectronics. Systems Integration & EDI Capabilities: Detail your experience integrating internal Warehouse Management Systems (WMS) with DoD/DLA systems via DLMS/EDI ANSI X.12. Estimate the standard timeline required for your firm to complete end-to-end EDI ANSI X.12 onboarding and validation testing with DLA Transaction Services.

Government Property & Inventory Controls: Describe your approved Government Property Management System compliance with DFARS 252.245-7005 and FAR 52.245-1. Outline your process for conducting annual 100% wall-to-wall physical inventories and handling Supply Discrepancy Reporting (SDR) Product Quality Deficiency Report (PQDR) quarantine staging per DLAI 4000.03. Security & Facility Controls: Confirm facility security measures and capability to securely store and handle Controlled Unclassified Information (CUI) and mission-critical hardware.

Contract Pricing: DLA is open to alternative pricing arrangements (e.g., hybrid FFP/Transactional or Time-and-Materials for logistics services). Please briefly describe the pricing structure your firm typically uses to optimize cost efficiency and predictability for this scope of work. Cost Accounting System: Indicate whether your firm possesses a Defense Contract Audit Agency (DCAA) approved cost accounting

The description continues in the official notice.

About the buyer

The Defense Logistics Agency awarded $46.2 billion in contracts in the last 12 months; its biggest suppliers were Amerisourcebergen Drug Corp, Atlantic Diving Supply, Inc. and W S Darley & Co. See what DLA is buying now.