Fire Alarm System Monitoring and Programming INTENT TO SOLE SOURCE
Updated
Special Notice from the Department of Veterans Affairs. Due Oct 28, 2026, 9:00 AM (UTC-5), 7 days left.
| Title as posted | J042--Fire Alarm System Monitoring and Programming INTENT TO SOLE SOURCE |
|---|---|
| Solicitation number | 36C25227Q0062 |
| Agency | Department of Veterans Affairs |
| Office | 252-Network Contract Office 12 (36C252) |
| Notice type | Special Notice |
| Set-aside | None |
| Trade (NAICS) | Security Systems Services (except Locksmiths) (561621) |
| Product or service code | J042 |
| Posted | Oct 20, 2026 |
| Response deadline | Oct 28, 2026, 9:00 AM (UTC-5) (7 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Official notice and attachments
Description
Under Statutory Authority 41 U.S.C. § 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Johnson Controls Fire Protection. The contractor shall furnish all labor, material, tools, equipment, supervision, transportation, and expertise to perform Fire/smoke alarm testing and fire suppression systems in accordance with all current regulations to perform service to all fire alarm devices and equipment located at the Captain James A. Lovell Federal Health Care Center.
This acquisition is conducted under the authority of 41 U.S.C. § 1901 Simplified acquisition procedures as implemented in RFO 12.102 only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a base plus (4) four option year contract. The NAICS Code is 561621.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 9:00AM LOCAL TIME 10/28/2026.
Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated. However, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government.
If no responses are received, the Contracting Officer will proceed with the sole source negotiation with the Johnson Controls Fire Protection. Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Lori Eastmead at Lori [email protected]. Telephonic inquiries will not be accepted.
STATEMENT OF WORK (SOW) Fire Alarm System Monitoring/ Programming
- GENERAL Captain James A. Lovell Federal Health Care Center (FHCC), located at 3001 Green Bay Road, North Chicago, IL 60064 requires 24/7 365 Monitoring of Fire alarm and suppression systems. Including, tech labor for programming with monthly visits twice per month.
- SCOPE The contractor shall furnish all labor, material, tools, equipment, supervision, transportation, and expertise to perform Fire/smoke alarm testing and fire suppression systems in accordance with all current National Fire Protection Agency (NFPA) / The Joint Commission regulations and perform service to all fire alarm devices and equipment to include all devices located at the Captain James A. Lovell Federal Health Care Center. Contractor shall provide service personnel which are certified on a Simplex Grinnell system to include access to proprietary programing to perform service to all Station Fire Systems. 3. PERIOD OF PERFORMANCE The anticipated period of performance, (POP) will include a one (1) year base period, plus four (4) one-year option periods; that are to be exercised at the Government s discretion. 4. CONFORMANCE STANDARDS Contractors shall ensure that the equipment functions in conformance with The Joint Commission Elements of Performance EC.02.03.05, the latest published edition of National Fire Protection Association (NFPA) Codes, Occupational Safety and Health Administration (OSHA), Veterans Administration (VA) standards, International Organization of Standard (ISO) 9000, and manufacturer/industry standards. Must comply with records management guidelines outlined in the following web link archives.gov/records-mgmt/polic... . 5. QUALIFICATIONS Contractor shall provide qualified technicians that shall have at minimum National Institute for Certification in Engineering Technologies (NICET) level II or higher. Contractor shall provide service and monitoring of all fire alarm systems and fire suppression systems on station. The monitoring Contractor must be listed for central station service (UL 827 or FM-approved) and issue a Certificate of Alarm Service to the protected premises. 6. SERVICES TO BE PROVIDED Contractors must provide 24 hours per day, seven (7) days per week monitoring with designated fire department notification upon all alarms. Covers Tech Labor during normal working hours. Contractor shall provide 2 technician scheduled visits a month at facility to provide ongoing service. These visits shall be scheduled to occur on the 2nd Thursday of the month and the last Thursday of the month. This is to ensure even number of visits are spread out to maximize effectiveness. 7. HOURS OF SERVICES A schedule of Technician visits shall be established to be completed during the working hours, Monday through Friday, 7:00 AM Local Time until 3:30 PM Local Local Time to the extent possible. National and Federal Holidays shall be exempt. The service schedule shall be confirmed between the Contractor and Contracting Officer Representative (COR) prior to the first working day of the month. National and Federal Holidays that shall be exempt: New Years' Day Labor Day Martin Luther King, Jr Birthday Columbus Day President s Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day Any other day specifically declared by the President of the United States to be a National or Federal Holiday. When a holiday falls on a Sunday, the following Monday shall be observed as a National or Federal Holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a National or Federal Holiday. 8. DOCUMENTATION The contractor shall provide documentation records upon request in regard to monitoring. Contractor shall provide documentation after every visit to the COR to properly document repairs and history for recordkeeping and Joint commission requirements. 9. PERFORMANCE MONITORING COR shall monitor all documentation to ensure compliance with all regulations
The description continues in the official notice.
Contracting contact
- Lori Eastmead · Contract Specialist · [email protected] · 414-844-4840
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 561621, a business counts as small if it has no more than $25.0 million in average annual receipts (SBA size standard). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.
Companies that win this kind of work
Federal contractors paid for security systems services work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- Johnson Controls Security Solutions LLC $46.7 million in this trade
- Siemens Industry Inc $6.2 million in this trade
- Johnson Controls, Inc $3.0 million in this trade
- Cynergy Professional Systems LLC $2.6 million in this trade
- The Whitestone Group, Inc. $1.2 million in this trade
About the buyer
The Department of Veterans Affairs awarded $84.2 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Security Systems Services contracts right now
There are 28 open government contract opportunities in this trade (NAICS 561621), 10 posted in the last 7 days; 61% are set aside for small businesses. The agencies buying the most are Department of the Army, Department of Veterans Affairs and Department of the Air Force. Most of the work with a stated place is in Iowa, Idaho and New York. A notice in this trade gives a median of 16 days from posting to deadline; this one gives 8 days.
All open security systems services contracts
Coming up in this trade
Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.
Recent awards in this trade
- Miami Tribal Systems Integrators, LLC $570,626 · Office of Procurement Operations · Oct 16, 2026
- Johnson Controls Building Automation Systems, LLC $4.4 million · Department of the Navy · Sep 30, 2026
- Signet Technologies, Inc. $107,994 · US Special Operations Command (USSOCOM) · Sep 30, 2026
From the award notices agencies publish.