West Haven Grounds and Maintenance
Updated
Solicitation from the Department of Veterans Affairs, for work in West Haven, Connecticut. Due Oct 29, 2026, 10:00 AM (UTC-4), 8 days left.
| Title as posted | S208--West Haven Grounds and Maintenance |
|---|---|
| Solicitation number | 36C24127Q0004 |
| Agency | Department of Veterans Affairs |
| Office | 241-Network Contract Office 01 (36C241) |
| Notice type | Solicitation |
| Set-aside | Small business |
| Trade (NAICS) | Landscaping Services (561730) |
| Product or service code | S208 |
| Place of performance | West Haven, Connecticut |
| Posted | Oct 20, 2026 |
| Response deadline | Oct 29, 2026, 10:00 AM (UTC-4) (8 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Official notice and attachments
Description
COMBINED SYNOPSIS/SOLICITATION West Haven Grounds Maintenance VA Connecticut Healthcare System West Haven VAMC Solicitation Number: 36C24127Q0004 Posted Date: October 20th, 2026 Response Deadline: October 29th, 2026, 10:00 AM Eastern Time Set-Aside: Total Small Business Set-Aside NAICS Code: 561730 Landscaping Services Size Standard: $9.5 Million Product Service Code (PSC): S208 Grounds Maintenance Contract Type: Firm-Fixed Price (FFP) Place of Performance: VA Connecticut Healthcare System, 950 Campbell Avenue, West Haven, CT 06516 1.
GENERAL INFORMATION This is a combined synopsis/solicitation for commercial services prepared in accordance with the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued separately. This solicitation is issued as a Request for Proposal (RFP).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01. This acquisition is set aside 100% for Small Business in accordance with FAR 19.502-2. Offerors must be registered and active in SAM.gov at the time of offer submission and at time of award.
2. REQUIREMENT OVERVIEW The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), on behalf of the VA Connecticut Healthcare System, requires comprehensive grounds maintenance, snow and ice removal, and storm drain maintenance services at the West Haven VA Medical Center. Services are required to support 24/7 Medical Center access and operations for veterans and staff year-round.
3. STATEMENT OF WORK (SOW) 3.1 Background The VA Connecticut Healthcare System requires annual services for grounds maintenance, snow and ice removal, hauling, and treatment services at the West Haven VA Medical Center, located at 950 Campbell Avenue, West Haven, CT 06516. 3.2 Scope of Work The Contractor shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals necessary to perform grounds maintenance, snow and ice removal, and storm drain cleaning services as described herein.
The Contractor shall coordinate all work with the VA COR and designated representatives of Facilities Management Service. 3.3 Contractor Qualifications To be eligible for award, the Contractor shall: Maintain a field service representative located within 200 miles of the West Haven Campus and capable of responding within two (2) hours. Possess proper equipment, materials, and support to provide all services under this contract.
Provide, upon request, documentation of certification and training on specific equipment used under this contract. The CO and/or COR reserve the right to reject any Contractor personnel and refuse permission to work on-site based on credentials or conduct. 3.4 Description of Services 3.4.1 Snow and Ice Removal Snow Removal (SOW §1.1) The Contractor shall remove snow from all sidewalks, steps, stairs, stair and ramp landings, entrance ramps, roadways, roads, parking lots, and parking structures across the West Haven VA campus as delineated in Appendix A (Snow Removal Map) and Appendix D (Lots and Roads).
All snow removal zones are considered high priority and shall be worked simultaneously. Snow piling will be in designated locations per the COR. Snow removal shall commence when on-site accumulation reaches one (1) inch and/or within one (1) hour after snowfall stops, whichever occurs first.
Snow removal shall continue until all accumulation has ended and all covered surfaces are fully cleared. When snowfall is forecasted, the Contractor shall pretreat all snow removal zones at least two (2) hours prior to each forecasted event. Snow shall not be piled on paved areas (roads or parking lots).
Piles shall maintain safety and maximize usable parking area. The Contractor shall clear all handicap access points throughout the campus at all times. Snow removal quantities are based on total snowstorm accumulation as reported by the National Weather Service weather.gov/ for West Haven, CT.
Contract quantities include up to 50 inches of snow and 5,000 lbs of ice melt. Amounts exceeding contract quantities require Contracting Officer authorization via contract modification. Ice melt application shall be included with every snow and ice removal event.
All ice and snow melt materials shall be provided by the Contractor. Snow removal shall cover the following areas: Roadways and Drives: Campbell Avenue Entrance, Spring Street Entrance, Lawson Road, Service Road, Building 1 Loading Dock, Building 2 Loading Dock, Building 2 Main Entrance, Building 5 Main Entrance, Ambulance Bay, Ring Road, Building 19, Building 16, and Veterans Drive.
Parking Lots (1,378 regular spaces / 129 accessible spaces): Parking Lots 1, 2, 4, 5, 6, 7, 8, 10, 14, 15, 16, 18, 24, Emergency Room, and Fisher House. Sidewalks and Building Entrances (12,636 SF total): All areas as identified in the West Haven VA Medical Center Sidewalk/Walkway and Building Entrance Inventory. Ice Removal (SOW §1.2) The Contractor shall immediately treat and remove ice on all sidewalks, steps, stairs, ramp landings, and entrance ramps.
Ice removal shall commence when any accumulation occurs and/or within one (1) hour after ice stops. Approved ice melt product for sidewalks: Calcium Magnesium Acetate (CMA) such as Inferno or equal. Sand is not permitted.
Approved product for roads and parking lots: Salt or other COR-approved ice control products. Pretreatment shall occur at least two (2) hours prior to each forecasted ice/freezing precipitation event. The Government will provide a bulk salt storage area on-site for Contractor use.
Personnel Management (SOW §1.3) The Contractor shall provide supervision for full utilization of staff and coordination with the VA COR. The Contractor shall provide standard log forms for COR review and approval
The description continues in the official notice.
Contracting contact
- Nathan Langone · Contract Specialist · [email protected] · 603-624-4366
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 561730, a business counts as small if it has no more than $9.5 million in average annual receipts (SBA size standard). This notice is set aside, so only businesses under that size, or in the named program, can bid. SBA table, current as of Oct 15, 2026.
Companies that win this kind of work
Federal contractors paid for landscaping services work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- North BAY Rehabilitation Services, Inc. $4.9 million in this trade
- Employment Source Inc $3.1 million in this trade
- Skookum Educational Programs $3.0 million in this trade
- Mavagi Enterprises, Inc. $1.7 million in this trade
- Ameritech Contracting LLC $596,840 in this trade
About the buyer
The Department of Veterans Affairs awarded $84.2 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Who can bid: Small Business set-aside
Total and partial small business set-asides are open to any business under the SBA size standard for the notice's NAICS code.
All open Small Business set-asides.
Landscaping Services contracts right now
There are 33 open government contract opportunities in this trade (NAICS 561730), 13 posted in the last 7 days; 70% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, Department of the Army and Department of State. Most of the work with a stated place is in Texas, California and District of Columbia. A notice in this trade gives a median of 17 days from posting to deadline; this one gives 9 days.
All open landscaping services contracts
Coming up in this trade
Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.
Recent awards in this trade
- Ground Up Arborist & Forestry, LLC $86,900 · Departmental Offices · Oct 19, 2026
- Wolverton Property Management, Inc $2.4 million · Department of Veterans Affairs · Oct 1, 2026
- Vegetation Managers Inc $173,251 · Department of the Army · Sep 25, 2026
- Advanced Environmental Lawn Services LLC $122,150 · Department of the Army · Aug 18, 2026
- Pullig Contracting Co $2.3 million · Department of the Army · Jul 21, 2026
From the award notices agencies publish.