Inventory Management System
Updated
Sources Sought from the Department of Veterans Affairs, for work in Phoenix. Due Nov 2, 2026, 10:00 AM (UTC-8), 10 days left.
| Title as posted | 6515--Inventory Management System |
|---|---|
| Solicitation number | 36C26227Q0054 |
| Agency | Department of Veterans Affairs |
| Office | 262-Network Contract Office 22 (36C262) |
| Notice type | Sources Sought |
| Set-aside | None |
| Trade (NAICS) | Other Measuring and Controlling Device Manufacturing (334519) |
| Product or service code | 6515 |
| Place of performance | Phoenix |
| Posted | Oct 22, 2026 |
| Response deadline | Nov 2, 2026, 10:00 AM (UTC-8) (10 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Official notice and attachments
Description
This request for information (RFI) / sources sought notice issued solely for information and planning purposes. THIS IS NOT A SOLICITATION. Submission of information about pricing, delivery, the market, and capabilities is highly encouraged and allowed under this RFI for planning purposes in accordance with (IAW) FAR 15.201(e).
DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.
Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only.
The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS code is 334519 - Other Measuring and Controlling Device Manufacturing, with an SBA small business size standard of 600 employees. Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions.
After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. The purpose of this procurement is to acquire and install a fully automated, weight-based inventory management system, brand name or equal to PAR Excellence, for the VA Phoenix Healthcare System. The system is intended to provide accurate, real-time perpetual inventory visibility while minimizing end-user data entry and supporting timely replenishment of medical and surgical supplies.
The anticipated requirement includes all equipment, scales, controllers, storage products, mounting hardware and accessories, software licenses, interfaces, implementation services, installation, configuration, testing, training, warranty, monitoring, maintenance, and technical support necessary to deliver a fully operational system at the facility's designated primary and secondary supply locations.
For market-research and planning purposes, the anticipated configuration is approximately 26 PAR Bins Replenish software licenses, 3,571 scales of various types and capacities, 27 Ethernet replenishment controllers, related hardware accessories, storage bins, shelving, cabinets, mobile louvered panel units, and associated implementation and training services. Final quantities and configurations are subject to change.
At a minimum, the proposed solution must provide an HL7 interface that communicates with the VA Generic Inventory Package (GIP) in VistA and must have an approved VA Information Technology Authority to Operate (ATO) at the time of offer. Contractors must be able to validate interoperability with VA GIP through the HL7 interface prior to award. The system must support unlimited users and multiple permission levels; provide access from multiple points on VA-furnished computers; produce Excel or text-delimited reports; display equipment and materials-management status; provide item-location, PAR-level analysis, consumption data, order, reconciliation, due-in/due-out, discrepancy, and inventory-value reporting; and generate pick-ticket information based on PAR levels, reorder points, and emergency stock levels.
The system must be compatible with existing shelving, cabinets, carts, and other storage infrastructure; accommodate medical and surgical products of varying size, thickness, and weight, including products up to approximately 3 feet long by 2 feet wide and 20 pounds; and permit VA employees to recalibrate the system for different package quantities. The contractor must install and configure the required software on VA-furnished equipment, provide staff training, furnish a one-year license agreement with software upgrades, and provide 24 hours per day, 7 days per week, 365 days per year support.
Support must include at least four remote equipment-functionality checks every 24 hours, response to service calls within 24 hours, and repair or replacement of covered equipment or hardware within 48 hours when damage or defect is not attributable to VA personnel. Installation is anticipated to begin no later than 70 days after contract award and be completed no later than 400 days after award, subject to facility deployment planning and required facility tasks.
Deliverables will be shipped to VA Phoenix Healthcare System, Main Warehouse (ATTN: Prentiss Logan), 650 E Indian School Road, Phoenix, AZ 85012, with notice to the Contracting Officer's Representative five business days before shipment. The current independent planning estimate derived from the attached vendor quotation is $1,502,945.49, inclusive of turnkey installation. This amount is provided solely to describe the anticipated magnitude of the requirement for market-research purposes and does not constitute a Government estimate, commitment, or solicitation price.
STATEMENT OF WORK 1. Background VA Phoenix Healthcare System has used cabinet-based Point of Use (POU) systems to manage inventory levels within our facility s supply areas. Our facility s current supply system process relies heavily on clinical staff entering quantities as they pull product.
When they fail to enter, or enter incorrect quantities, our process fails. This leads to workload issues, as Supply Techs must be pulled from current duties to perform urgent resupply requests to affected areas. This also presents potential patient safety issues during emergency situations if stock is not available due to inaccurate stock level information.
Further, the current supply process is labor and time intensive. This is compounded in times of heavy workload due to availability of supply personnel and/or hospital patient load, increasing risks associated with patient care / safety
The description continues in the official notice.
Contracting contact
- Sam Choo · Contract Specialist · [email protected] · [email protected]
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 334519, a business counts as small if it has no more than 600 employees (SBA size standard). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.
Companies that win this kind of work
Federal contractors paid for other measuring and controlling device manufacturing work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- Scitech Services Inc $32.0 million in this trade
- Safeware Inc $20.6 million in this trade
- Astrophysics Inc $5.7 million in this trade
- Ceia USA Ltd $2.7 million in this trade
- Government Scientific Source Inc $1.2 million in this trade
About the buyer
The Department of Veterans Affairs awarded $84.2 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Other Measuring and Controlling Device Manufacturing contracts right now
There are 66 open government contract opportunities in this trade (NAICS 334519), 31 posted in the last 7 days; 55% are set aside for small businesses. The agencies buying the most are Defense Logistics Agency, Department of the Navy and National Aeronautics and Space Administration. Most of the work with a stated place is in District of Columbia, California and Virginia. A notice in this trade gives a median of 11 days from posting to deadline; this one gives 11 days.
All open other measuring and controlling device manufacturing contracts
Coming up in this trade
Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.
Recent awards in this trade
- Integrated Procurement Technologies $350,000 · Defense Logistics Agency · Oct 22, 2026
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- Jo-Kell Inc. $142,494 · Defense Logistics Agency · Oct 21, 2026
- Kampi Components Co Inc $350,000 · Defense Logistics Agency · Oct 21, 2026
From the award notices agencies publish.