Health Insurance Services for Locally Employed Staff at U.S. Mission Portugal
Updated
Solicitation from the Department of State, for work in Portugal. Due Oct 28, 2026, 12:00 PM (UTC+1), 6 days left.
| Solicitation number | 19GE5026Q0035 |
|---|---|
| Agency | Department of State |
| Office | Acquisitions - Rpso Frankfurt |
| Notice type | Solicitation |
| Set-aside | None |
| Trade (NAICS) | Insurance Agencies and Brokerages (524210) |
| Product or service code | G007 |
| Place of performance | Portugal |
| Posted | Oct 21, 2026 |
| Response deadline | Oct 28, 2026, 12:00 PM (UTC+1) (6 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Official notice and attachments
Description
Quoters are reminded to complete attached SF-30 titled "19GE5026D0041-0001" and submit it with their quotation. Amendment 0001 corrects (III) – Description of requirements to reflect “The U.S. Government requires comprehensive group Health Insurance services for its Locally Employed Staff (LES) and their eligible dependents at the United States Embassy in Lisbon, Portugal”. Amendment 0001 extends the deadline for submission of quotations in (VII) – Submission for questions and quotations.
The new deadline for submission of quotations is October 28, 2026 by no later than 12:00hours Central European Time (CET). The Regional Procurement Support Office (RPSO) Frankfurt hereby issues this Combined Synopsis/Solicitation for Locally Employed Staff Health Insurance Services for U.S. Embassy Lisbon, Portugal. (i) GENERAL Description This is a combined synopsis/solicitation for commercial services.
This acquisition is being conducted under FAR Part 12 (RFO deviation) procedures. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation 19GE5026Q0035 is issued as a request for quotation (RFQ). Competition is full and open. All interested and responsible sources may submit a quotation in accordance with the instructions, terms and conditions contained in this solicitation and its attachments.
The Government intends to award a firm-fixed price Indefinite Delivery / Indefinite Quantity (IDIQ) contract for the duration of the base year and four (4) one-year optional periods as a result of this solicitation. Services shall commence no later than January 1, 2027. This acquisition is not set-aside for small business concerns.
This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) Overhaul. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov/overhaul (ii) Schedule of Supplies and Services: The contract line-item numbers (CLIN) of this requirement are structured to reflect the coverage category and performance period of 12 months for each year.
See CLINs in Attachment 3 – Price Schedule. (iii) Description of requirements: The U.S. Government requires comprehensive group Health and Life Insurance services for its Locally Employed Staff (LES) and their eligible dependents at the United States Embassy in Lisbon, Portugal. Type of Contract: This acquisition will result in a fixed-price Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract featuring an Economic Price Adjustment (EPA) provision based on experience ratings and host-nation law changes.
Annual firm-fixed-price task orders will be issued against this IDIQ framework. Period of Performance: The contract structure consists of a one (1) year base period and four (4) consecutive one-year option periods. Services are scheduled to commence no later than January 1, 2027.
Estimated Quantities: All headcounts and personnel volumes specified in the solicitation are estimates for pricing purposes only. The Government is obligated only to the extent of authorized task orders actually placed. Quoters are responsible for reviewing the entire solicitation package and all its following attachments: Attachment 1 – Statement of Work Attachment 2 – Employee and Salary Statistics Attachment 3 – Price Schedule Attachment 4 - Representations and Certifications Attachment 5 - IRS Form W-14 Attachment 6 - Instructions to IRS Form W-14 Attachment 7 – Quick Registration Guide (SAM) (iv) Period and Place of Performance: Period of Performance: The IDIQ contract is established for a total period of?five (5) years?consisting of one (1) base year and four (4) one-year option periods.
Contract Line Item Numbers (CLINs) are structured by?12-month performance periods?to align with annual pricing. Service performance shall commence no later than January 01, 2027. Place of performance: Due to host-country regulatory requirements and the necessity for in-country claims administration, provider network management, and direct coordination with local medical providers, the contactor must maintain an operational presence in Portugal at the time of award or demonstrate a detailed plan to establish such presence before the commencement of performance. (v) Solicitation Provisions: FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.
Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its proposal. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal.
Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov/far-overhaul and www.acquisition.gov/dosar The following provisions are provided by reference: Citation Title Date 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services Jan 2026 Deviation 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions Sep 2024 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation?
Jan 2017 52.209-12 Certification Regarding Tax Matters Oct 2025 52.204-7 System for Award Management—Registration JAN 2026 DEVIATION 52.240-90 Security Prohibitions and Exclusions Representations and Certifications JAN 2026 DEVIATION 52.214-34 Submission of Quotations in the English Language? Apr 1991 52.233-2 Service of Protest JAN 2026 DEVIATION 652.225-
The description continues in the official notice.
Contracting contact
- Sarah Pfannkuche · [email protected]
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 524210, a business counts as small if it has no more than $15.0 million in average annual receipts (SBA size standard). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.
Notice history
- Oct 21, 2026: Solicitation Due Oct 28, 2026, 12:00 PM (UTC+1)
- Sep 28, 2026: Solicitation Due Oct 22, 2026, 3:00 PM (UTC+2)
Companies that win this kind of work
Federal contractors paid for insurance agencies and brokerages work, who also hold State Department contracts (last 12 months): possible competitors, or partners to team with.
- Alliant Insurance Services, Inc. $16.9 million in this trade
About the buyer
The Department of State awarded $9.7 billion in contracts in the last 12 months; its biggest suppliers were Caddell Construction Co. (DE), LLC, PCL Construction Inc and General Dynamics Information Technology, Inc.. See what State Department is buying now.