Digital Mobile Radio (DMR) System Maintenance Services
Updated
Sources Sought from the Department of Veterans Affairs. Due Oct 28, 2026, 12:30 PM (UTC-4), 6 days left.
| Title as posted | J059--Digital Mobile Radio (DMR) System Maintenance Services |
|---|---|
| Solicitation number | 36C24827Q0073 |
| Agency | Department of Veterans Affairs |
| Office | 248-Network Contract Office 8 (36C248) |
| Notice type | Sources Sought |
| Set-aside | None |
| Trade (NAICS) | Electronic and Precision Equipment Repair and Maintenance (811210) |
| Product or service code | J059 |
| Posted | Oct 21, 2026 |
| Response deadline | Oct 28, 2026, 12:30 PM (UTC-4) (6 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Official notice and attachments
Description
SOURCES SOUGHT NOTICE Digital Mobile Radio (DMR) System Maintenance Services Department of Veterans Affairs Network Contracting Office 8 (NCO 08) Bay Pines VA Healthcare System THIS IS A SOURCES SOUGHT NOTICE ONLY This announcement is issued solely for market research and acquisition planning purposes. It is not a solicitation, Request for Quotation (RFQ), or Request for Proposal (RFP).
The Government is not requesting offers or pricing proposals at this time. The Department of Veterans Affairs (VA), Network Contracting Office 8 (NCO 08), is conducting market research in accordance with Federal Acquisition Regulation (FAR) Part 10 to identify potential sources capable of providing full-service maintenance for the existing Ultra High Frequency (UHF) Digital Mobile Radio (DMR) Tier III system supporting the Bay Pines VA Healthcare System.
The Government seeks information from interested businesses of all sizes, including Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Veteran-Owned Small Businesses (VOSBs), other small businesses, and other-than-small businesses. Responses will assist the Government in assessing commercial service availability, contractor capabilities, potential competition, and appropriate acquisition strategies.
DESCRIPTION OF REQUIREMENT The anticipated requirement is for a contractor to provide all personnel, labor, equipment, supervision, repair parts, technical expertise, and services necessary to perform comprehensive maintenance of the existing UHF DMR Tier III system and associated subsystems. The equipment includes: Eight (8) Tait repeaters Five hundred (500) Motorola MOTOTRBO portable radios Twenty (20) Motorola MOTOTRBO mobile radios Avtec radio communications system All associated supporting equipment The anticipated maintenance services include: Semiannual scheduled preventive maintenance Unscheduled maintenance and repairs Original Equipment Manufacturer (OEM) repair and replacement parts Equipment testing and calibration Software licensing and software updates, as needed Telephone technical support and troubleshooting Maintenance and repair documentation Restoration and verification of equipment performance in accordance with manufacturer specifications TECHNICAL AND PERFORMANCE REQUIREMENTS The following are anticipated technical and performance requirements for market research purposes: Telephone response by a qualified field service engineer within two (2) hours of a service request.
On-site response within forty-eight (48) hours. System uptime of at least 97 percent during normal working hours and working days, excluding scheduled preventive maintenance. Scheduled maintenance during normal operating hours, generally Monday through Friday, 6:00 a.m. to 4:30 p.m., excluding federal holidays.
Access to necessary OEM software, technical documentation, calibration tools, and repair parts. Technicians factory-trained by the applicable equipment manufacturers, with documentation available upon request. Demonstrated ability to obtain required repair parts within twenty-four (24) hours after the initial service call.
Availability of qualified personnel, test equipment, parts inventory, licenses, and technical documentation for potential pre-award inspection. Performance of all required services without subcontracting. Interested contractors are encouraged to identify any requirements they cannot meet and describe commercially available alternatives or approaches that could satisfy the Government's operational needs.
PLACES OF PERFORMANCE Services are anticipated at the following VA facilities: C.W. Bill Young VA Medical Center 10000 Bay Pines Boulevard Bay Pines, FL 33744 Lee County VA Healthcare Center 2589 Diplomat Parkway Cape Coral, FL 33909 ANTICIPATED PERIOD OF PERFORMANCE The Government anticipates a service commencement date of January 1, 2027. The anticipated contract structure may include a base period and additional option periods.
The final period of performance will be determined during acquisition planning. CAPABILITY STATEMENT REQUIREMENTS Interested contractors are requested to provide a capability statement addressing the following:
- Company Information Legal business name and physical address Unique Entity Identifier (UEI) CAGE code Business size and socioeconomic status Applicable NAICS codes Point of contact, telephone number, and email address Current SDVOSB or VOSB certification status, if applicable
- Technical Capability Describe the company's capability and experience maintaining UHF DMR Tier III radio systems. Specifically address the ability to maintain, repair, troubleshoot, and support: Tait repeater systems Motorola MOTOTRBO portable and mobile radios Avtec radio communications systems Associated supporting equipment and software Identify relevant OEM training, manufacturer authorizations, access to replacement parts, software, technical documentation, and specialized test equipment.
- Relevant Experience Provide up to three examples of relevant contracts performed within the past five years involving digital radio system maintenance or comparable communications systems. For each example, provide: Contract number, if applicable Government agency or commercial customer Brief description of services Period of performance Approximate contract value
- Service Coverage and Response Capability Describe the company's ability to provide maintenance and technical support at both VA locations. Address the ability to meet the anticipated two-hour telephone response, forty-eight-hour on-site response, and twenty-four-hour repair-parts availability requirements.
- Performance Resources Identify whether the company can perform all required services using its own employees and resources. If subcontracting or specialized manufacturer support would be necessary, identify the affected services and briefly explain the proposed approach.
- Available Contracting Vehicles Identify any existing federal contracting vehicles through which
The description continues in the official notice.
Contracting contact
- Lakiesha Anderson · Contracting Officer · [email protected] · 561-618-2398
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 811210, a business counts as small if it has no more than $34.0 million in average annual receipts (SBA size standard). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.
Companies that win this kind of work
Federal contractors paid for electronic and precision equipment repair and maintenance work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- Motorola Solutions, Inc. $54.2 million in this trade
- Varian Medical Systems, Inc $26.1 million in this trade
- Carefusion Solutions, LLC $20.8 million in this trade
- Steris Corporation $10.8 million in this trade
- Eaton Corporation $9.3 million in this trade
About the buyer
The Department of Veterans Affairs awarded $84.2 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Electronic and Precision Equipment Repair and Maintenance contracts right now
There are 89 open government contract opportunities in this trade (NAICS 811210), 54 posted in the last 7 days; 39% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, Department of the Air Force and Department of the Navy. Most of the work with a stated place is in Maryland, Indiana and Georgia. A notice in this trade gives a median of 10 days from posting to deadline; this one gives 7 days.
All open electronic and precision equipment repair and maintenance contracts
Coming up in this trade
Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.
Recent awards in this trade
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From the award notices agencies publish.