Attachment I Questions and Answers Document

Attachment II- Questions and Answers Document
The Government developed this questions and answers document to address frequently asked questions regarding the DLA Energy Basic Ordering Agreement (BOA) Request for Proposals (RFP), SP0604-22R-0417, herein known as the BOA RFP. This document is intended to “live & change" with the life of the BOA RFP (5 years); the version and date will be reflected in the footer of this document. 1. Question: What is a Basic Ordering Agreement (BOA)?
Answer: A BOA is a written instrument of understanding, negotiated between an agency, contracting activity, or contracting office and a contractor that contains the following: a. Terms and clauses applying to future contract orders between the parties during its term b. A description, as specific as practicable, of supplies or services to be provided; and c. Methods for pricing, issuing and delivering future orders under the BOA. A BOA is not a contract; it is an agreement. A BOA does not imply any agreement by the Government to place future contracts or orders with the contractor. 2. Question: What if I am an interested party but do not have a BOA with DLA Energy?Answer: See Q&A number 6.
3. Question: How is this RFP different than how DLA Energy has procured Renewable Energy Certificates (RECs) in the past years?
Answer: The difference is the acquisition vehicle. In 2015, DLA Energy decided to utilize a BOA RFP instead of the Purchase Order RFP that was issued in prior years, largely because of how DLA Energy’s customers pay for RECs. Due to the evolution of electronic payment systems, it is no longer reasonable for DLA Energy’s Customers (installations purchasing RECs under prior DLA Energy Contracts) to manually submit the DLA Energy Contract to their individual payment office as a vehicle for Contractor payment. Instead, offices were creating a separate order on top of DLA Energy’s Purchase Order. The BOA allows DLA Energy Customers to create their own Request for Quote and Purchase Order, thereby mitigating any payment or contract duplication infractions. As a result of the evolution of renewable energy, DLA Energy is reverting back to the use of a BOA for the years 2022-2026. 4. Question: Which Agencies can order from BOA Holders? Answer: Only Ordering Agencies listed in Section H, Table 1- Authorized Ordering Agencies are authorized to issue Requests for Quotes under this BOA. 5. Question: What steps do Government Agencies need to take in order to utilize the DLA Energy