Bid document



SUBJECT*

Azenta NitroStore System PM and Support Services

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

15215-1802

SOLICITATION NUMBER*

36C24E27Q0008

RESPONSE DATE/TIME/ZONE

10-27-2026 11:59 EASTERN TIME, NEW YORK, USA

ARCHIVE

30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

N

PRODUCT SERVICE CODE*

J066

NAICS CODE*

811210

CONTRACTING OFFICE ADDRESS

Veterans Health Administration
Regional Procurement Office East
Building 32 Suite 1A1111
1010 Delafield Road
Pittsburgh PA 15215-1802

POINT OF CONTACT*

Contracting Officer
Ms. Millicent Covert
[email protected]
(Calls shall not be accepted)

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Pre-Solicitation Notice for the notice of intent to award a sole source contract. This is not a solicitation. Regional Procurement Office (RPO) - East intends to negotiate a sole source contract for 3 years (Base Year plus 2 Option Years) with Avidity Science, LLC, located at 819 Bakke Avenue, Waterford, Wisconsin, 53185, for preventative maintenance services for the Joseph Maxwell Cleland Atlanta VA Medical Center.

Background:
This requirement is for preventative maintenance to support OEM-authorized preventive maintenance, repair services, remote technical support, and critical spare parts support for the Brooks Life Sciences NitroStore automated -80 °C sample storage system (Serial Number: NITRO2012 01) located at the Jamaica Plain Campus (Building 1E). Current services for preventative maintenance, under Contract 36C24E22P0022, expire 12/6/2026. The NitroStore currently stores approximately 2 million VA research biospecimens supporting Cooperative Studies Program (CSP) trials and the Million Veteran Program (MVP). Continuous maintenance is required to protect irreplaceable Veteran biological samples. Azenta US, Inc (formerly Brooks Life Sciences) is the OEM and exclusive provider of all parts, diagnostics, firmware, proprietary software, and technical support for NitroStore systems worldwide and is the only firm capable of providing the supplies and services necessary.Since the intent is to procure this requirement on a sole source basis, no solicitation will be posted to SAM.gov Contract Opportunities. The applicable NAICS code is 811210, with a $34.0M size standard. The PSC is J066. The authority for this action is RFO 6.103-1, Only One Responsible source, and no other supplies or services will satisfy agency requirements. Interested persons may contact the Contracting Officer via email at [email protected] regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.