Temporary Operations and Maintenance Staffing Services for Skilled Trades Louisville VA Medical Center, Kentucky
Updated
Sources Sought from the Department of Veterans Affairs. Due Nov 8, 2026, 11:00 AM (UTC-6), 10 days left.
| Title as posted | R425--Temporary Operations and Maintenance Staffing Services for Skilled Trades Louisville VA Medical Center, Kentucky |
|---|---|
| Solicitation number | 36C24927Q0030 |
| Agency | Department of Veterans Affairs |
| Office | 249-Network Contract Office 9 (36C249) |
| Notice type | Sources Sought |
| Set-aside | Service-disabled veteran-owned |
| Trade (NAICS) | Temporary Help Services (561320) |
| Product or service code | R425 |
| Posted | Oct 28, 2026 |
| Response deadline | Nov 8, 2026, 11:00 AM (UTC-6) (10 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Bid documents (1)
- Bid document 21 KB
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Description
Title: Temporary Operations and Maintenance Staffing Services for Skilled Trades Louisville VA Medical Center, Kentucky Agency: Department of Veterans Affairs (VA) Place of Performance: New Louisville VA Medical Center, 4906 Brownsboro Road, Louisville, KY 40222 Robley Rex VA Medical Center, 800 Zorn Avenue, Louisville, KY 40206-1433 Other VA locations within the Louisville VAMC catchment area, as required Description The Department of Veterans Affairs is conducting market research to identify capable and qualified businesses that can provide temporary operations and maintenance staffing services for the Louisville VA Medical Center during facility activation, commissioning, and ongoing operations.
The anticipated requirement supports patient care, life-safety systems, and mission-essential healthcare infrastructure. The contractor would recruit, screen, employ, supervise, and provide qualified personnel to perform facility operations, maintenance, repair, inspection, testing, troubleshooting, commissioning support, and related work. Contractor personnel will not perform inherently governmental functions.
The anticipated period of performance is a 12-month base period with up to two 1-year option periods. This notice is issued solely for market-research and planning purposes and does not constitute a solicitation, request for proposal, or commitment by the Government to award a contract. Anticipated Labor Categories and Estimated Staffing The Government anticipates a need for the following labor categories.
Quantities are estimates only and do not guarantee a minimum level of effort. Labor Category Estimated FTEs Utility Systems Repairer-Operator (USRO) 8 Maintenance Mechanic (Multi-Trade) 4 Pipefitter / Plumber 3 HVAC Mechanic 4 Scope Highlights Potential contractors must be able to provide personnel qualified to support commercial, institutional, industrial, or healthcare facility systems.
Services may include preventive and corrective maintenance, utility plant operations, HVAC and refrigeration work, plumbing and pipefitting, general multi-trade maintenance, emergency response, and documentation of completed work in the Government s computerized maintenance management system. Key requirements include: Staffing personnel capable of supporting weekdays, evenings, nights, weekends, holidays, rotating shifts, emergency call-back, and, for USRO personnel, continuous 24-hour/7-day coverage as assigned.
Providing qualified candidates for routine staffing requirements within 10 business days and, when commercially reasonable, critical vacancies within 5 business days. Replacing personnel within 10 business days unless otherwise approved; immediate removal may be required for safety, security, conduct, or performance reasons. Providing all essential trade tools, testing equipment, uniforms, personal protective equipment, supervision, training, and labor-related costs within fully burdened labor rates.
Complying with applicable Federal, VA, OSHA, NFPA, infection-control, life-safety, Lockout/Tagout, and facility-specific requirements. Minimum Personnel Qualifications All proposed personnel must have relevant trade experience, qualifications, licenses, certifications, and demonstrated competency for the assigned labor category. Personnel must be able to communicate effectively in English; possess a valid REAL ID-compliant identification; complete VA background investigation requirements; obtain and maintain a Personal Identity Verification badge; and meet applicable VA occupational-health requirements.
Additional representative qualifications include: USRO: At least 3 years of utility plant operations and maintenance experience, including systems such as boilers, chilled water plants, cooling towers, pumps, heat exchangers, domestic water, compressed air, and related controls. Healthcare experience is preferred. HVAC Mechanic: EPA Section 608 Universal Certification and at least 3 years of commercial, industrial, institutional, or healthcare HVAC experience.
Experience with AHUs, VAV systems, chillers, cooling towers, BAS/DDC controls, and refrigeration systems is required. Pipefitter/Plumber: At least 3 years of relevant experience and journeyman-level pipefitting, plumbing, or mechanical-piping experience. Experience with domestic water, sanitary systems, steam, condensate, chilled water, heating hot water, and gas piping is required.
Maintenance Mechanic (Multi-Trade): At least 3 years of commercial, industrial, institutional, or healthcare maintenance experience and journeyman-level experience in building, industrial, or mechanical maintenance. Medical gas maintenance certification is preferred when medical-gas work is assigned. Security, Training, and Compliance Before assignment, contractor personnel will be subject to Government review and approval and must complete required documentation, background investigation and credentialing actions, VA New Employee Orientation, safety and infection-control training, and other required training.
The contractor must maintain a drug-free workplace and ensure compliance with VA privacy, information-security, records-management, and occupational-health requirements. Requested Capability Statement Interested parties should submit a capability statement that addresses the firm s ability to perform this requirement. Include: Business identification: Company name, UEI, CAGE code, business address, website, and primary point of contact.
Socioeconomic status: Identify all applicable SBA socioeconomic designations, including small business, SDVOSB, VOSB, 8(a), HUBZone, WOSB/EDWOSB, and small disadvantaged business status. Relevant experience: Describe recent and relevant contracts providing temporary skilled-trades staffing or operations and maintenance support for healthcare, institutional, industrial, or similarly critical facilities.
Include customer, contract number, period of performance, scope, labor categories, staffing levels, and contract value. Rec
The description continues in the official notice.
Contracting contact
- Scott Dickey · Contracting Officer · [email protected] · 615-225-5635
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 561320, a business counts as small if it has no more than $34.0 million in average annual receipts (SBA size standard). This notice is set aside, so only businesses under that size, or in the named program, can bid. SBA table, current as of Oct 15, 2026.
Companies that win this kind of work
Federal contractors paid for temporary help services work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- Titan-Auxo, LLC $80.3 million in this trade
- Loyal Source Government Services LLC $73.3 million in this trade
- Prime Physicians TRI Providers LLC $44.4 million in this trade
- Prometheus Federal Services LLC $35.2 million in this trade
- Arrow ARC LLC $34.0 million in this trade
About the buyer
The Department of Veterans Affairs awarded $84.6 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Who can bid: Service-Disabled Veteran-Owned (SDVOSB) set-aside
SDVOSB set-asides are for small businesses owned and controlled by service-disabled veterans, certified by the SBA.
How to get certified: SDVOSB certification guide. All open Service-Disabled Veteran-Owned (SDVOSB) set-asides.
Temporary Help Services contracts right now
There are 13 open government contract opportunities in this trade (NAICS 561320), 3 posted in the last 7 days; 23% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, Federal Law Enforcement Training Center and Indian Health Service. Most of the work with a stated place is in Georgia, Kansas and South Dakota.
All open temporary help services contracts
Coming up in this trade
Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.
Recent awards in this trade
- The Ravens Group, Inc. $5.0 million · Department of Veterans Affairs · Oct 16, 2026
- Prime Tri Providers LLC $6.8 million · Department of Veterans Affairs · Oct 1, 2026
- Provider Healthcare LLC $1.4 million · Department of Veterans Affairs · Oct 1, 2026
- Picc US Vascular Access Specialists LLC $34,375 · Department of Veterans Affairs · Sep 30, 2026
- American Medical Staffing Inc $26.0 million · Department of Veterans Affairs · Sep 21, 2026
From the award notices agencies publish.