Request for Information (RFI) Nationwide IDIQ Grounds Maintenance National Cemetery Administration (NCA)
Updated
Sources Sought from the Department of Veterans Affairs. Due Nov 13, 2026, 4:30 PM (UTC-5), 13 days left.
| Title as posted | S208--Request for Information (RFI) Nationwide IDIQ Grounds Maintenance National Cemetery Administration (NCA) |
|---|---|
| Solicitation number | 36C78627Q0031 |
| Agency | Department of Veterans Affairs |
| Office | National Cemetery Admin (36C786) |
| Notice type | Sources Sought |
| Set-aside | None |
| Trade (NAICS) | Landscaping Services (561730) |
| Product or service code | S208 |
| Posted | Oct 30, 2026 |
| Response deadline | Nov 13, 2026, 4:30 PM (UTC-5) (13 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Bid documents (3)
- Bid document 311 KB
- NCA Standard Grounds Maintenance Aquisition Package CLIN Schedule Draft 64 KB
- NCA Standard Grounds Maintenance Aquisition Package Performance Work Statement Draft VERSION 1.1 MB
Paid members download every document from this page, or buy this bid alone.
Description
REQUEST FOR INFORMATION Nationwide Indefinite-Delivery/Indefinite-Quantity Contract for Grounds Maintenance Services Agency: Department of Veterans Affairs, National Cemetery Administration (NCA) Notice ID: 36C78627Q0031 NAICS Code: 561730 Landscaping Services (anticipated) (size standard of $9.5 Million) PSC: S208 Housekeeping Landscaping/Groundskeeping (anticipated) Responses Due: November 13, 2026 4:30PM EST Contracting Contact: Joselito Roman, Contracting Officer; [email protected] Antionette Collins, Contract Specialist; [email protected] 1.
Special Notice and Disclaimer THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI in accordance with (IAW) FAR 15.201(e). DISCLAIMER This Request for Information (RFI) is issued solely for market research and acquisition-planning purposes.
It does not constitute a solicitation, request for proposal, invitation for bid, or promise to issue a future solicitation. IAW FAR 15.201(e), responses are not offers and cannot be accepted by the Government to form a binding contract. The Government will not reimburse respondents for costs incurred in preparing or submitting information, participating in discussions, or otherwise responding to this notice.
Submission of a response is voluntary and is not required to compete for any future acquisition. Failure to respond will not prevent an entity from participating in a future solicitation. The Government may use submitted information to refine its requirements, acquisition strategy, socioeconomic approach, pricing structure, ordering procedures, and performance standards.
Respondents should clearly mark proprietary, confidential, or competition-sensitive material; however, respondents should avoid submitting classified information or unnecessary personally identifiable information. Please read the request for information in its ENTIREITY. 2.
Purpose Department of Veterans Affairs, National Cemetery Administration is conducting market research to determine the availability, capability, capacity, geographic reach, and interest of businesses able to provide recurring and nonrecurring grounds maintenance services at NCA National Cemeteries throughout the United States and its territories. The Government is considering a nationwide, multiple-award indefinite-delivery/indefinite-quantity (IDIQ) contract under which specific requirements would be ordered through task orders.
The Government seeks industry input for the following: Feasibility of a nationwide acquisition: Determine whether a single nationwide contract or acquisition approach is practical, including whether vendors have geographic reach, staffing, infrastructure, and operational capacity to support requirements across the country. Competition and small-business participation: Assess the number and types of potential offerors, as well as opportunities for small businesses to compete as prime contractors, subcontractors, or teaming partners.
For example, respondents may identify whether requirements should be set aside or divided to encourage meaningful small-business participation. Regional structures: Identify effective ways to divide the requirement, such as national, state, district, or regional. See Addendum A. Respondents can describe which division is more effective in enhancing services, reducing travel or logistics costs, increasing competition, improving performance outcomes and increasing quality standards.
Respondents should recommend measurable performance objectives, service-level requirements, quality standards, and methods for evaluating results. Pricing method and economic price adjustment: This will be a firm fixed price contract. Respondents should also address factors that may justify economic price adjustments, such as changes in labor rates, material costs, fuel prices, inflation, or applicable wage requirements.
Mobilization, surge, subcontracting, and reporting capabilities: Describe the ability to begin performance within the required timeframe, increase capacity during periods of unusually high demand, manage subcontractors, and provide accurate and timely reports. Examples include transition staffing plans, emergency-response capacity, subcontractor oversight, performance dashboards, and standardized monthly reports.
Barriers to competition, cost, or successful performance: Identify conditions that could limit competition, increase prices, delay implementation, or create performance risks. Examples may include overly restrictive experience requirements, insufficient lead time, geographic coverage challenges, workforce shortages, unclear requirements, data limitations, security or facility-access constraints, and burdensome contract terms.
3. Background and Anticipated Acquisition The contemplated vehicle would support a diverse portfolio of Government-owned or Government-operated National Cemeteries/Soldier s Lots. Site characteristics, acreage, climate, terrain, security conditions, service frequency, and local requirements may vary substantially.
Contract Type Multiple-award IDIQ, subject to market research and acquisition approval Ordering Task orders using firm-fixed price, unit-priced, or other authorized arrangements appropriate to each requirement Potential Period Base and Five, One Year Option Periods Geographic Coverage Nationwide United States, District of Columbia, and potentially U.S. territories and possessions Potential Award Structure National, State, District, or Regional Estimated Ceiling To Be Determined Guaranteed Minimum To be established in any resulting solicitation and contract 4.
Anticipated Scope of Services Task orders may require some or all of the following services. The final scope, frequencies, standards, quantities, and site-specific conditions would
The description continues in the official notice.
Contracting contact
- Joselito Roman · Chief Contracting Officer · [email protected] · Contract Specialist
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 561730, a business counts as small if it has no more than $9.5 million in average annual receipts (SBA size standard). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.
Notice history
- Oct 30, 2026: Sources Sought Due Nov 13, 2026, 4:30 PM (UTC-5)
- Oct 30, 2026: Sources Sought Due Nov 13, 2026, 4:30 PM (UTC-5)
Companies that win this kind of work
Federal contractors paid for landscaping services work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- North BAY Rehabilitation Services, Inc. $4.9 million in this trade
- Employment Source Inc $3.1 million in this trade
- Skookum Educational Programs $3.0 million in this trade
- Mavagi Enterprises, Inc. $1.7 million in this trade
- Ameritech Contracting LLC $596,840 in this trade
About the buyer
The Department of Veterans Affairs awarded $84.6 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Landscaping Services contracts right now
There are 36 open government contract opportunities in this trade (NAICS 561730), 24 posted in the last 7 days; 78% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, Department of the Army and Department of State. Most of the work with a stated place is in Pennsylvania, California and Connecticut. A notice in this trade gives a median of 14 days from posting to deadline; this one gives 14 days.
All open landscaping services contracts
Coming up in this trade
Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.
Recent awards in this trade
- Arrow Tree Works LLC $77,500 · Department of the Army · Oct 27, 2026
- Williams Diversified LLC $10,124 · Departmental Offices · Oct 22, 2026
- Ground Up Arborist & Forestry, LLC $86,900 · Departmental Offices · Oct 19, 2026
- Wolverton Property Management, Inc $2.4 million · Department of Veterans Affairs · Oct 1, 2026
- Vegetation Managers Inc $173,251 · Department of the Army · Sep 25, 2026
From the award notices agencies publish.