Wheeled Rental Loader - Winter FY27
Updated
Solicitation from the Department of Veterans Affairs, for work in Augusta. Due Nov 2, 2026, 5:00 PM (UTC-5), 5 days left.
| Title as posted | W038--Wheeled Rental Loader - Winter FY27 |
|---|---|
| Solicitation number | 36C24126Q0815 |
| Agency | Department of Veterans Affairs |
| Office | 241-Network Contract Office 01 (36C241) |
| Notice type | Solicitation |
| Set-aside | Service-disabled veteran-owned |
| Trade (NAICS) | Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490) |
| Product or service code | W038 |
| Place of performance | Augusta |
| Posted | Oct 27, 2026 |
| Response deadline | Nov 2, 2026, 5:00 PM (UTC-5) (5 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Bid documents (2)
- Bid document 42 KB
- FAR 852. -Limitation on Subcontracting 316 KB
Paid members download every document from this page, or buy this bid alone.
Description
Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 04/18/2025 Revision: 02 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice.
This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.
This solicitation is set-aside for SDVOSB The associated North American Industrial Classification System (NAICS) code for this procurement is 532490, with a small business size standard of $44 Million. The FSC/PSC is W099. The VA Maine Healthcare System Togus located at 1 VA Center, is seeking a qualified vendor to provide Annual Backflow Inspection and Repair at the Togus Medical Center.
All interested companies shall provide quotations for the following: Supplies/Services ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Rental and Support Services for two (2) Wheeled Loaders and Snow Removal Attachments 1 MTH GRAND TOTAL: Performance Work Statement (PWS) Title: Rental and Support Services for Wheeled Loaders and Snow Removal Attachments Location: VA Maine Healthcare System Togus VAMC Campus Period of Performance: Month to Month Rental 1.0 Scope The contractor shall provide two (2) wheeled loaders for use at the Togus VAMC campus.
The equipment will be used to push and remove snow from parking lots during the winter season. The contractor shall also provide full-service support, including preventive maintenance (PM), repairs, and replacement equipment as needed. 2.0 Equipment Requirements 2.1 Loaders Each loader must meet or exceed the following specifications: Model: CAT 926 CAT 930 Wheeled Loader 27,972 to 31,124lbs Bucket: 3 yard bucket featuring a Fusion coupler Engine: 160 170 hp, Tier 4 Final, turbocharged, 6-cylinder, water-cooled Transmission: Power shift, 4-speed forward/reverse or electronically controlled, hydrostatic continuously variable transmission (CVT) Drive System: Four-wheel drive, wet axle Hydraulics: Load-sensing piston pump, joystick control Cab: ROPS/FOPS certified, heated seat, AC, rear-view camera, LCD panel Tires: 4 liquid-filled tires per loader for added weight 3.0 Performance Requirements 3.1 Delivery and Pickup Contractor shall deliver all equipment to the Togus VAMC campus.
Customer will provide 15 days notice for pickup. Pickup shall occur no later than 15 days from date of customer notice. Delivery and pickup charges shall be itemized in the quote and included in the total contract value.
3.2 Service and Support Requirements The contractor shall provide comprehensive service and support for the duration of the rental period. The following requirements apply: Requirement Details 24/7 Service and Support Required. Contractor must provide 24/7 availability for service calls and breakdowns.
Repair Responsibility All repairs shall be performed by the rental vendor or their authorized service provider. OEM involvement is optional and at the vendor s discretion. Repair Timeline Repairs must be initiated within 24 hours of notification.
If repair cannot be completed within 24 hours, a replacement loader must be delivered at no additional cost. Repair Costs All repair costs are included in the rental agreement. No additional charges shall be incurred by the Government.
Breakdown Handling Contractor must provide on-site repairs or replacements within 24 hours of reported failure. Preventive Maintenance (PM) Annual and as-needed PM shall be performed by the rental vendor. PM includes inspection, fluid/filter changes, lubrication, and functional testing.
PM must be scheduled between the hours of 7am-3:30pm Monday Friday, excluding Holidays, to avoid disruption of snow removal operations. Covered Services All repairs, PM, replacement parts, and labor are included in the rental cost. Separately Paid Services None.
All services must be included in the base rental agreement. 4.0 Government Responsibilities Provide access to the equipment storage area to conduct repairs. Notify contractor immediately upon equipment failure or service need.
Ensure equipment is used in accordance with manufacturer guidelines. Provide 15 days notice for equipment pick-up 5.0 V.A. Requirements All communication will include 402-26-049P in the subject/header. Any/all service providers reporting to station shall first report to B202 (engineering) and sign in documenting arrival on station; check in with one of the POCs listed on this contract.
Once provider effort has concluded provider will return to B202 to sign out and speak with the POC prior to departing the station. All vendors shall obtain a security badge and display the badge while working on station. Service provider s employees shall not enter the facilities without appropriate badge.
They may also be subject to inspection of their personal effects when entering or leaving the facilities. Service providers are required to have a badge request form filled out for all personnel (employees, sub-service providers, consultants, inspectors, etc.) who will be on-station. Service provider will bring completed request forms to the project COR for signature.
Service provider will then take signed badge requests to the VAME police department for processing at least one (1) week prior to arrival of personnel on station. Service provider shall arrange with the police department for a time to return to pick up temporary badges. Any employee who will perform work on station for longer than six months is required to be issued a flash bad
The description continues in the official notice.
Contracting contact
- Kenya R Mitchell · Contract Specialist · [email protected] · 860-666-6951
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 532490, a business counts as small if it has no more than $40.0 million in average annual receipts (SBA size standard). This notice is set aside, so only businesses under that size, or in the named program, can bid. SBA table, current as of Oct 15, 2026.
Companies that win this kind of work
Federal contractors paid for other commercial and industrial machinery and equipment rental and leasing work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- Olympus America Inc $10.2 million in this trade
- L1 Enterprises Incorporated $3.0 million in this trade
- Trane U.S. Inc. $2.1 million in this trade
- Beacon Point Associates LLC $1.9 million in this trade
- Carefusion Solutions, LLC $1.5 million in this trade
About the buyer
The Department of Veterans Affairs awarded $84.6 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Who can bid: Service-Disabled Veteran-Owned (SDVOSB) set-aside
SDVOSB set-asides are for small businesses owned and controlled by service-disabled veterans, certified by the SBA.
How to get certified: SDVOSB certification guide. All open Service-Disabled Veteran-Owned (SDVOSB) set-asides.
Other Commercial and Industrial Machinery and Equipment Rental and Leasing contracts right now
There are 21 open government contract opportunities in this trade (NAICS 532490), 11 posted in the last 7 days; 67% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, Department of the Navy and Department of the Air Force. Most of the work with a stated place is in Washington, Florida and Virginia. A notice in this trade gives a median of 13 days from posting to deadline; this one gives 6 days.
All open other commercial and industrial machinery and equipment rental and leasing contracts
Coming up in this trade
Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.
Recent awards in this trade
- Olympus America Inc $1.3 million · Department of Veterans Affairs · Oct 6, 2026
- RDO Equipment Co $150,000 · Department of Veterans Affairs · Oct 5, 2026
- Olympus America Inc $520,391 · Department of Veterans Affairs · Oct 2, 2026
- L1 Enterprises Incorporated $883,204 · Department of Veterans Affairs · Sep 22, 2026
From the award notices agencies publish.