Amendment 4: Response

Department of Veterans Affairs
West Haven VA Medical Center

Solicitation #W912WJ26RA008/VA #VAWH-689-040
Phase A2-Chilled Water Plant Replacement

d.

Facilitator must be experienced in conducting corporate Partnering sessions and must be a third-party independent facilitating consultant - not an employee of the Contractor. The Facilitator is responsible for leading all aspects of the Partnering session necessary to achieve the Partnering goal.

e.

An outcome of the Partnering session must be an escalation matrix agreed upon by both the Government and Contractor, which identifies key Government and Contractor decision makers by name and anticipated in person
decision durations.
Host follow-on Partnering Sessions at three- to six-month intervals or more frequently if needed and lasting generally a half day or less. Attendees need only be those required to resolve current issues. The same Facilitator used in the Initial Partnering session must lead the follow-on sessions unless an alternative is permitted by the Contractor Officer. All costs associated with follow-on Partnering sessions are the responsibility of the Contractor. including securing and providing an appropriate meeting venue

f.

1.8

GOVERNANCE STRUCTURE

An integrated governance structure is used to manage the project, shown below. There are members of each organization strategically and tactically placed within the Governance structure to facilitate communication and issue resolution at the appropriate level; including the ability to obtain support from each appropriate management structure to solve issues that are inherently the responsibility of separate agencies. The Contractor will participate as members of the Governance structure at the Senior Advisory Group level and below. Timely delivery cannot be accomplished by any one organization alone and requires an integrated team concept promoted via the "One Team" Governance concept.
The Objectives are:
(1) Effective and accountable project leadership;
(2) Open and effective communication within the team and with stakeholders; and the result is
(3) The team fosters trust, honesty, and shared values
1.8.1

Senior Advisory Group (SAG)

Meetings held quarterly after the formal partnering session. Members include:
a. USACE NAD Senior Executive, SES

b. USACE NAD MID Chief

c. USACE NAD Regional Chief of E&C

d. HQUSACE PMO

e. DVA CFM Executive Liaison
f. DVA CFM Eastern Regional Director

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