Attachment 4: instructions to offeror

INSTRUCTIONS TO OFFERORS AND EVALUATION FACTORS

I. GENERAL PROPOSAL INFORMATION

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.
2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror.” 3. MAGNITUDE OF THIS PROJECT: Between $2,000,000 and $5,000,000 in accordance with (IAW) VAAR 836.204(2).
4. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a (or as amended on SF 30), refers to proposals due date.
5. SITE VISIT: An organized site visit is scheduled for October 07, 2026 at 10:00 am EST. A subsequent amendment will be issued if the date, time, and/or location changes. Participants are to meet at the Malcom Randall VA Medical Center, Gainesville, FL 32608 in front of the Engineering Office (Basement-Building1).
6. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.
7. VENDOR QUESTIONS: questions shall be submitted via email to [email protected] by the Prime Offeror SDVOSB. Prime offerors should consolidate questions from its team members and submit as one submission to the maximum extent practicable.
7.1. Offerors can submit questions via email to [email protected] at any time; however, questions received after October 18, 2026 @ 3:00 PM (EST) may not be answered. 7.2. To easily identify all questions for this project, email subject line shall be titled using the following format: VENDOR QUESTIONS – SOLICITATION NUMBER – OFFEROR COMPANY NAME. 7.3. No telephone questions will be accepted.
8. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the solicitation. No hard copies will be made available to offerors. 9. Any reference contained within contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” “Senior Resident Engineer,” “Project Manager,” Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer Representative (COR).”
10. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: This solicitation is 100% set asides for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The award of this

requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by nonverified SDVOSBs shall be excluded from award consideration.