Attachment 4: Security Checklists

Attachment 4 - Security Checklists

15JA0527Q00000001

GRAND JURY COURT REPORTER

INSPECTION CHECKLIST

Rule 6(e) of the Federal Rules of Criminal Procedures
DOJ Instruction 1700.xxx.xx Safeguarding Grand Jury Information Justice Manual 9-11.000 Grand Jury
USAPP 3-15.120.004 Safeguarding Grand Jury Information

DATE:

DISTRICT:

PRIMARY POINT OF CONTACT FOR INSPECTION

Position:

email

POC Name:

Address:
State:

City:

Desk Phone:

Zip Code:

Country:

Cell Phone:

GRAND JURY COURT REPORTER FACILITY INFORMATION

Contractor Point of Contact:

Location of Facility:

Address of Facility:

City:

State:

Zip Code:

Desk Phone:

Country:
Cell Phone:

FAX:

email

GENERAL

1. Does the Contractor have a copy of: (if No, please provide a copy.) Statement of Work

Yes

No

Rule 6(e)

Yes

No

USAPP 3-15.120.004

Yes

No

PERSONNEL SECURITY REQUIREMENTS

1. Have all grand jury court reporters undergone a background check? (Provide a list of all cleared court reporters.)
2. Are grand jury court reporters security approvals less than 5-years old?

Yes

No

Yes

No

3. Does the grand jury court reporter maintain a file, report, or system where security approvals/denials are kept and safeguarded?

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

INFORMATION SECURITY REQUIREMENTS

1. Is the grand jury information (notes, audio tapes, drafts, typewriter ribbons, computer tapes, etc) kept under constant observation? 2. Is grand jury information being covered, turned face down, placed in storage container, or otherwise protected when persons who should not have access are present?
3. Is grand jury information returned to storage containers, as soon as practical, after use?
4. Does the grand jury court reporter understand the policies and procedures for protecting grand jury information?
5. Are removable media containing grand jury information stored, at a minimum, in a lockable cabinet, with an alarm system protecting the area, which meets the 15-minute response? (GSA approved combination lock or GSA approved class 6 safe with a combination lock is preferred, when used outside of USAO space)

GJCR IC

APR 2025

15JA0527Q00000001

INFORMATION SECURITY REQUIREMENTS (CONTINUED)

6. Are all computers used to process grand jury information on a Yes
standalone system, without any connections to a network? 7. Have all grand jury court reporters been briefed and trained on the Yes
policies and procedures on safeguarding grand jury information? How?
If yes, how are they briefed or trained?
8. Has grand jury court reporters assured the USAO that no other Yes
transcription work is being performed on the equipment, unless the