Attachment 4: Vendor Questions and Government Responses

Attachment 4 — Vendor Questions and Government Responses RFQ 15B50427Q00000001 | ICC HVAC Equipment | FPC Bryan

1. Quotation submission and revised deadline

Question: Which quotation deadline controls: November 4 on the earlier SF 1449 or November 16 on the SAM.gov notice? Is formal Amendment 0001 effective? How are quotes submitted? Government Response: Quotations are due November 16, 2026, at 11:00 a.m. Eastern Time (10:00 a.m. Central Time), as established by Amendment 0003. Quotations shall be submitted by email to [email protected] and shall identify RFQ 15B50427Q00000001 in the subject line. Quoters shall acknowledge applicable solicitation amendments. 2. Factory horizontal airflow and field conversion
Question: Must the 25-ton units be field convertible? Is factory-configured horizontal supply and return acceptable, and are units ground-mounted or roof-mounted? Are photographs of existing equipment available? Government Response: These units will be installed on a concrete slab adjacent to the building in the horizontal configuration. There is no existing duct work. All duct work will be built and installed after these units are on site by institutional facilities staff. A factory selected horizontal discharge and return are acceptable. The unit will be installed on a concrete slab in the horizontal airflow configuration. Factory dedicated horizontal airflow is acceptable. These units will operate on a standard thermostat setup, no building controls are installed at this time. Gas heating specifications are included in the SOW. There is no existing HVAC system at the proposed installation location; therefore, photographs of existing HVAC equipment are not available. This acquisition is for the supply and delivery of two HVAC units only. Quoters shall prepare their quotations based on the solicitation specifications and published Government clarifications.

3. Installation, ductwork and startup

Question: Does the contractor install, build ductwork, or provide startup? Government Response: This procurement is for the delivery of the units only, not installation. FPC Bryan institution staff will set the units and perform all installation of these units. Factory certified personnel may conduct start up after all installation is complete.

4. Factory-installed protective/control features and options

Question: May factory-installed OEM options meet the specified features? Government Response: Yes. Factory installed packages that meet the statement of work/specifications are preferred.