Barcode Scanner Request for Information - Draft

Smartphone style mobile barcode scanner RFI Draft

OVERVIEW / BACKGROUND.

The Library of Congress (Library) requires contract support to procure twenty-five (25) rugged, smartphone-style enterprise mobile computers built with an integrated barcode scanner for fast data collection in library environments.

SCOPE.

The contractor shall provide twenty-five (25) smartphone-style enterprise mobile computers built with an integrated barcode scanner to support the Finding EnvironmenT for Collected Holdings (FETCH) software to maintain the Library’s inventory at the offsite facilities as detailed in section 3 including an ongoing annual maintenance plan, software updates, hardware repair and replacement for each device.

REQUIREMENTS.

The contractor shall procure the following:

Twenty-five (25) rugged, smartphone-style enterprise mobile computers built with an integrated barcode scanner: Shall have an Android OS
Device software and security settings must be able to be managed using Microsoft Intune. Light weight (approximately 10oz or less)
Touch screen Multi-touch capacitive
Display Full High Definition 6” diagonal 450 NITS or better. 1D/2D barcode scanning
Rugged – must survive a 1-meter drop to a hard surface at room temperature. Sealing to IP65 and IP68 IEC 60529
Built in camera 13MP or better rear camera
Wi-Fi 6 Wireless or better
USB Charging – device should charge using a regular USB-C charging cable Replaceable battery
Must have an optional trigger accessory available
Trade Agreement Act (TAA) Compliance
6GB-8GB of RAM with minimum 64 GB of internal storage
Commercially available off the shelf (COTS) software that can operate the scanner. Software provided must be able to be approved for use on The Library of Congress network as determined by Library of Congress OCIO.

The contractor shall provide an ongoing annual maintenance plan that shall include: Shall cover all software updates and hardware repairs/replacement including accidental damage. Shall cover travel expenses associated with maintenance visits. Shall include licenses for software for the smartphone-style enterprise mobile computer barcode scanner. This shall include all parts and labor. The contractor shall provide a manufacturer factory authorized technician with specific training to provide maintenance service and support for the device. Software Updates: The contractor shall provide factory integration and software updates to the device to ensure proper upkeep, optimal performance and troubleshooting. Software updates to ensure the device remains compatible with current operating systems and addresses bugs and security vulnerabilities. The contractor shall provide software updates when: