Clauses and Contract Requirements

Section I - Deliveries or Performance
The Contractor must submit all required deliverables, progress reports and documents in electronic format by email, referencing the contract number, to the Contracting Officer’s Representative (COR) of the contract. Requirements
Progress Reports: The contractor must submit via email to the COR either a monthly or quarterly progress report within fifteen (15) calendar days following the end of the reporting month. The type of report is determined at the Award. Reports must contain a description of the work performed during the performance period, any delays/challenges encountered, any key milestones, work planned for the next performance period, Gantt chart or table of progress, and a financial summary. The financial summary must include funds expensed to date, any travel during the performance period, expected expenses for the next reporting period, and comparison to the overall funding for the project. Examples of suitable report templates can be provided by the PHMSA technical POC upon request. The progress report and financial summary can be submitted as a single document. Data Management Plan: The Contractor must develop a data management plan, a requirement under DOT’s Public Access Policy. Templates for a data management plan can be provided by PHMSA’s Technical POC upon request. The Data Management Plan must, at a minimum, describe the overall types of data to be collected, where they will be stored and backed up, and roles and responsibilities for data management. The Servicing Agency Technical POC must create an ORCID1. Project One-Pager: The Contractor must deliver a one-pager geared towards general audiences, including a plain-language overview/abstract, key outcomes, potential impacts, and explanatory visuals/charts. General Report Requirements
Milestone/Final Report Requirements
Cover Page
Must include the BAA and Contract Number
Funding and AI Statement Page:
Must include the funding statement, “Research reported in this [publication/press release] was supported by the US Department of Transportation Office of Hazardous Materials Safety within the Pipeline and Hazardous Materials Safety Administration under award number [Contract #]. The content is solely the responsibility of the authors and does not necessarily represent the official views of US DOT or PHMSA." AI Statement: Any use of AI tools (i.e. generative AI or large language model [LLM, e.g. ChatGPT]) in the preparation of the Milestone/Final Reports must be disclosed on the cover page. If AI tools were used, indicate what AI tool(s) were used, the approximate percentage of the document that was generated or assisted by AI, and briefly describe the purpose of such use (e.g., language enhancement, content generation, literature review). The Contractor remains fully responsible for verifying the accuracy, originality, and ethical integrity of all content, including AI-generated portions. U.S. DOT reserves the right to reject any deliverable that U.S. DOT determines in its sole discretion may have used AI in an unreasonable, unethical, or illegal manner.