Conference Space BPA Statement of Work

Blanket Purchase Agreement Statement of Work (SOW)
Pitch Presentation Meeting Space
USACE Alaska District

1. Scope

The Contractor shall furnish a professional, private, functional, and presentation-ready meeting environment, including the meeting room, furnishings, internet connectivity, audiovisual/information technology (AV/IT) capability, and on-site support necessary to conduct Government OTA Agreement pitch presentations, related evaluation activities, and Government deliberations. The venue must be located in the Anchorage area within a 5mile geographic radius of JBER. 2. Period of Performance (Exact dates will be provided in the solicitation)

2.1. Base Year – FY27

Option Year 1 – FY28
Option Year 2 – FY29

3. Meeting Space Requirements

The Contractor shall provide a private, enclosed meeting room suitable for professional Government procurement-related presentations, evaluation activities, and deliberations. The meeting room shall:
3.1. Be configured to support a typical attendance of 20 to 40 persons while retaining the capability to accommodate up to 50 persons.
3.2. Be free from excessive noise, interruptions, or conflicting activities that could interfere with presentations, discussions, evaluation activities, or deliberations. 3.3. Be available exclusively to the Government during the period identified in the applicable call/order, including reasonable time for Government setup and teardown.
3.4. Include adequate lighting, heating, ventilation, air conditioning, and accessible restroom facilities.
3.5. Be maintained in a clean, professional, and serviceable condition by the Contractor.

4. Furniture and Room Configuration

The Contractor shall furnish, set up, and maintain the following: 4.1. Chairs: Su icient chairs to accommodate up to 50 persons. 4.2. Tables: Su icient tables to configure a U-shaped or horseshoe-shaped seating arrangement for at least 25 persons. The tables shall provide adequate workspace for laptops, presentation materials, note-taking, and evaluation documentation. 4.3. Additional Tables and Seating: When requested by the Government in the applicable call/order, the Contractor shall provide su icient additional tables and, if necessary, additional chairs to provide table workspace for up to 50 persons total. The additional tables shall provide adequate workspace for laptops, presentation materials, note-taking, and evaluation documentation. 4.4. Speaker’s Podium: One speaker’s podium positioned near the primary presentation display area.