Consolidation DnF Memo for Chillers and AHU Redacted

ATTACHMENT VAAM M807- C

Consolidation Determination and Findings
PREVENTIVE MAINTENANCE AND REPAIR SERVICES FOR THE HEATING,

VENTILATION, AND AIR CONDITIONING WATER CHILLERS AND AIR HANDLING

UNITS AT THE VA CARIBBEAN HEALTHCARE SYSTEM

ACQUISITION ID: 36C248-26-AP-2045

FINDINGS

I. INTRODUCTION. This Determination and Findings (D&F), prepared in accordance with Revolutionary Federal Acquisition Regulation (RFO) 1.5, justifies consolidating the Preventive Maintenance (PM) and Repair Services for Heating, Ventilation, and Air Conditioning (HVAC) Water Chillers and Air Handling Units (AHUs) at the VA Caribbean Healthcare System (VACHS). This consolidation is necessary to achieve cost savings, improve efficiency, streamline administration, and maintain mission readiness while ensuring small business participation. The justification complies with RFO 7.107 and 15 U.S.C. § 657q. Pursuant to VAAM M807.107-70(a), the D&F must be reviewed by OGC prior to SPE approval.
II. BACKGROUND.
A. Requirement. The Network Contracting Office 8 (NCO-8) San Juan Commodities and Services Team plans to solicit quotes for Preventive Maintenance and Repair Services for the Heating, Ventilation, and Air Conditioning (HVAC) Water Chillers and Air Handling Units (AHUs) at the VA Caribbean Healthcare System (VACHS) and has conducted market research that demonstrates consolidation of this procurement to be both necessary and justified.
The resulting contract will include services for 51 water chillers and 51 AHUs throughout the facility. The contractor shall provide preventive and corrective maintenance in accordance with the manufacturer’s standards. The service includes the replacement of consumables as well as the replacement of damaged parts. The solicitation and resulting contract will include a Performance Work Statement (PWS) that describes the required results in clear, specific, and objective terms with measurable outcomes.
The estimated value of this consolidation is
. The Government intends
to award a new firm-fixed-price requirements-type contract with an ordering period of five (5) years, commencing on September 10, 2026, through September 9, 2031. The anticipated award date is September 1, 2026. The effective date aligns with the start of the ordering period; however, the new service contract cannot commence on September 1, 2026, because the current contracts do not expire until September 9, 2026. Therefore, performance under the new contract will begin on September 10,