Court reporter Statement of Work

Court Reporter Performance Work Statement

SECTION 1 GENERAL

The Contractor shall provide all personnel, equipment, tools, materials, supplies, vehicles, certifications, supervision, and all other technologies and technical services to provide Court Reporter services for the Southeast Louisiana Veterans Health Care System upon request. The services may be required for, but not limited to: Administrative Investigations, Disciplinary Appeals Boards, Equal Employment Opportunity (EEO) hearings or Merit Systems Protection Board (MSPB) hearings, Office of Resolution Management, or Regional Counsel requirements. It will also be used for any other meetings that require legal documentation.

PERIOD OF PERFORMANCE.

The period of performance for Court Reporting services shall be for 5 years. Court reporting requirements shall occur intermittently through each fiscal year; the requirement may be an urgency of need with only one day in advance notice. However, the VAMC shall strive to inform the Contractor at least thirty (30) days in advance. It must be noted here that the Government does not automatically extend contracts beyond their initial period of performance period.

PERIOD OF PERFORMANCE:

Ordering Period 1: 12/18/2027- 12/17/2028
Ordering Period 2: 12/18/2028- 12/17/2029
Ordering Period 3: 12/18/2029- 12/17/2030
Ordering Period 4: 12/18/2030- 12/17/2031
Ordering Period 5: 12/18/2031- 12/17/2032

BACKGROUND INFORMATION.

1.3.1. It is the intent of this document to establish a non-personal performance-based service contract for the New Orleans VA Medical Center 2400 Canal Street New Orleans, La 70119.

1.3.2. Invoices: Unless another form of payment is agreed upon by the Contracting Parties, invoices will be submitted thru Tungsten https://www.va.gov/oaa/invoicing/index.asp when received from the Contractor.

Payment of invoices are made in arrears, upon certification of invoice. Invoices shall be submitted in accordance with the invoice clauses. Ensure the obligation # and a company invoice # is included on the invoice.

1.3.3. The chart below represents best-known estimates for the total number of exams performed per year.

Procedure
Quantity per year
Administrative Investigations

15 per year

AIB

15 per year

DAB
15per year
Other

15 per year

NOTE: The estimated quantities are based on annual historic data based on prior year needs. Actual quantities may be more or less of these estimated amounts.

1.3.4. The term “Administrative Investigation” (AI) refers to a systematic process for determining facts and documenting evidence about matters of significant interest to VA. AIs are conducted to collect and analyze evidence to determine what actually happened and why it happened, so that individual and systemic deficiencies can be identified and effectively corrected. These investigations are governed by VA Directive 0700, Administrative Investigations and VA Handbook 0700, Administrative Investigations. These investigations are established by the Medical Center Director as the convening authority. Administrative Investigation Boards are not scheduled in advance; therefore, short notice will be provided for the need of transcription services. Once scheduled, the schedule may change or even be cancelled at anytime up until the time scheduled because of unforeseen events that may arise.