Digital Repository and Physical Library Platform

Request for Information (RFI) and Sources Sought
Title: Digital Repository Platform and Physical Library Management System NAICS Code: 541512: Computer Systems Design Services; 519210 Libraries and Archives Product Code: R499: Support- Professional: Other

Issuing Entity: Department of Transportation | Pipeline Hazardous Materials Safety Administration
Date of Issue: October 20, 2026, Submissions by: November 16, 2026, 11:00 am

1. Introduction and Purpose

The Pipeline and Hazardous Materials Safety Administration is seeking information from interested parties and potential vendors and systems integrators to implement a web-based Digital Repository (Virtual Library) Platform integrated with specialized Physical Library Management functionality. The primary purpose of this platform is to serve as a centralized hub providing standardized access to industry consensus standards, regulatory documentation, and reference literature applicable to LNG facility safety. The platform should allow access through IP verification or username/password, support concurrent users, and not require any additional software to be installed on the user’s computer or server. The solution must seamlessly handle distinct tier-based access controls across geographically dispersed stakeholder groups, support concurrent platform usage, enforce digital rights management (DRM), track visitor engagement, and provide administrative reporting for PHMSA management.

2. Organization and User Community Overview

The platform will support four primary user communities, each with specific operational workflows and geographic requirements:
Department of Transportation (DOT) Inspectors/Employees: Requires high-availability virtual access from anywhere within the United States. Users must be capable of viewing and downloading approved repository assets (subject to publisher permissions). ● Non-DOT Federal and State Inspectors/Employees: Requires high-availability virtual access from anywhere within the United States. Users must be capable of viewing and downloading approved repository assets (subject to publisher permissions). ● External non-Federal Users: Virtual access granted in a strictly controlled, read-only format for reference and educational purposes.
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McNeese State University (McNeese) Students: On-site access granted in a strictly controlled, read-only format. File downloading or local duplication must be restricted by default.
● PHMSA Administrative (PHMSA Admin) Staff: Full administrative rights to manage