J- -09 POD GUIDANCE

TRAVEL OUTSIDE PERMISSABLE OPERATING

DISTANCE REQUEST (POD)

Date:
From:
To:

NAVFAC WASHINGTON /NAVAL SUPPORT ACTIVITY ANNAPOLIS

TRANSPORTATION DIRECTOR AND POOL DISPATCHER

Subj:

REQUEST GOVERNMENT MOTOR VEHICLE TO TRAVEL OUTSIDE THE

PERMISSABLE OPERATING RADIUS OF PUBLIC WORKS TRANSPORTATION MOTOR

POOL NAVAL SUPPORT ACTIVITY ANNAPOLIS

Ref:

(a) DOD 4500.36m Management, Acquisition, and Use of Motor Vehicles 2025 (b) NAVFAC P-300 Management of Civil Engineer Equipment November 2022 (c) Federal Management Regulation (FMR), Section 102-34.220-260

1. This request is generated to comply with requirements of references (a) and (b). IAW references (a) and (b) the Permissible Operating Distance (POD) is 100-mile radius from Naval Support Activity (NSA) Annapolis. Any vehicle that travels outside the POD must have prior written authorization signed by their Commanding Officer and approved by the NAVFAC WASHINGTON/ (NSA) Annapolis PWD TRANSPORTATION DIRECTOR. All travel must be Official Business as outlined in reference (c). 2. NAVFAC Transportation reserves the right to limit travel distance of Navy and GSA Vehicles. Items denying authorization. If the request is approved the customer must make an appointment with the PWD TRANSPORTATION DIRECTORS delegated representative to have a Road Safety Inspection performed before travel begins. This inspection will be general in nature but will include inspection for check engine light and incomplete vehicle safety recalls which could deny authorization. While traveling outside the 100-mile radius the customer is responsible for funding associated tolls, taxes, parking fees, traffic violations, towing fees and fuel costs regardless of fuel fill method assigned. If the vehicle breaks down while outside the 100-mile radius of designated motor pool location the customer is responsible for all charges incurred to get the vehicle back to the parent PWD. When there is a break down the customer is responsible to contact and utilize Fleet Card or GSA procedures for immediate resolution and contact Transportation ((410)293-3168) to provide information about the situation with the vehicle as soon as possible. Customer will have to organize on their own a local commercial rental to substitute for broken down vehicle as loaners are not available via GSA or assigned PWD Motor pool. The customer is also responsible for paying for any neglect and accident damage. GOV is not to be abandoned. We encourage all customers who travel outside the 100-mile permissible operating distance to use a local commercial