JA FleetCommander Redacted

VA-26-00010985

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity: Department of Veterans Affairs (VA) Office of Procurement, Acquisition, and Logistics
Technology Acquisition Center

23 Christopher Way

Eatontown, NJ 07724
2. Description of Action: The proposed action is for a firm-fixed price contract for brand name Agile Fleet FleetCommander automated fleet management and key distribution system to serve the VA Pacific Islands Health Care Systems (VAPIHCS) Akaka Community Based Outpatient Clinic (CBOC).
3. Description of Supplies or Services: The VAPIHCS Akaka CBOC requires an automated fleet management and key distribution system to efficiently manage, reserve, and access government vehicles. The system must provide web-based, unmanned dispatch of keys and fleet cards, allowing electronic approval or rejection of vehicle assignments. This software will ensure vehicles are allocated to employees at their scheduled times, prevent unauthorized usage, enhance fleet utilization, and distribute vehicle use evenly across all vehicles. Additionally, the system shall handle all reservations, mileage tracking, trip reporting, and guarantee that only VA-authorized drivers can reserve vehicles. VA requires an automated fleet management and key distribution system which is Federal Risk and Authorization Management Program (FedRAMP)- authorized solution and that meets VA’s stringent cybersecurity, privacy, and operational requirements for automated fleet management. The period of performance shall be one, 12-month base year and with four, 12-month option periods. The total estimated value of the contract is
inclusive of all options and
optional tasks.
4. Statutory Authority: The statutory authority permitting other than full and open competition is 41 U.S.C. 3304(a)(1) as implemented by the Revolutionary Federal Acquisition Regulation Overhaul (RFO) 6.103-2 entitled, “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.”. 5. Rationale Supporting Use of Authority Cited Above: Based upon market research, as described in Section 8 of this justification, it was determined that limited competition is available among resellers for the required brand name FleetCommander solution including the associated hardware, software, integration components, and ongoing support services. FleetCommander is a proprietary, Federal Risk and Authorization Management Program (FedRAMP)- authorized solution that meets the VA’s stringent