JA Trackcore Redacted

TrackCore Implant Tracking Solution

VA-26-00051240

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity: Department of Veterans Affairs (VA) Office of Procurement Operations
Technology Acquisition Center

23 Christopher Way

Eatontown, NJ 07724
2. Description of Action: The proposed action is for the establishment of an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for brand name TrackCore Implant Tracking Solution including all related supplies and services. The proposed solicitation shall be issued on a sole source basis directly to PAR Excellence Systems, Inc (PAR), 11500 Northlake Drive Suite 135, Cincinnati, Ohio, 45249. Orders under the IDIQ will be issued on a firm-fixed price basis. 3. Description of Supplies or Services: VA is seeking a solution to efficiently and accurately track all biological and non-biological implantable items. This solution shall include radio frequency identification enabled medical storage units and peripheral scanning/printing devices hardware, supplies, perpetual software licenses, project/account management, maintenance and warranty support, and support services such as design, implementation and configuration, training, materials, equipment, and transportation/delivery in compliance with federal, state, and local regulations. This solution shall interface with the Federal Electronic Health Record (FEHR) system to be able to auto-populate the patient record in the electronic health record to include the implant specifics for compliance and tracing. The FEHR runs on the Cerner/Oracle Health platform; accordingly, VA requires an implant tracking solution that inherently interoperates with, and is supported by, the Cerner/Oracle Health platform. This is needed to comply with the Veterans Health Administration (VHA) policy as well as VHA Directive 1081.02 which requires all biological and non-biological implants in a hospital to be tracked from manufacture to end user and be entered into the electronic health record for the patient. The solution shall meet all Food and Drug Administration guidelines, regulations, and laws. The scope of this requirement includes all VA medical centers (VAMCs), as well as any respective Community Based Outpatient Centers associated with the main medical centers, specifically the renewal of existing software and maintenance at 89 VAMCs, and expansion to an additional 57 VAMCs.
The IDIQ shall consist of 1, 12-month ordering period from the date of award with 4,