JEFO SAT RFO Part 16 redacted printing services

CONTROLLED UNCLASSIFIED INFORMATION

WHEN FILLED IN

U.S. Department of Education

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY (JEFO)

REVOLUTIONARY FAR OVERHAUL (RFO)

ORDERS PLACED OR BLANKET PURCHASE AGREEMENTS (BPAS) ESTABISHED

AGAINST MULTIPLE-AWARD INDEFINITIVE DELIVERY/INDEFINITE QUANTITY (IDIQ)

CONTRACTS EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD (SAT)

CONTRACT INFORMATION

PROCUREMENT TITLE:

Federal Student Aid Managed Print Services

ACTION ID NUMBER:

8872

ESTIMATED VALUE:

$209,360.64

PRINCIPAL OPERATING COMPONENT (POC):

Federal Student Aid (FSA)

i. IDENTIFICATION OF CONTRACTING ACTIVITY.
Federal Student Aid (FSA) Contracts Operations Division (COD)

ii. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED. The Government intends to issue a sole-source/directed-source NASA SEWP V delivery order to AlphaSix contract number NNG15SD28B, for managed print services, networked multifunction devices, installation, maintenance, supplies, secure print functionality, and transition support. Estimated value $ 237,405.22

iii.

DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS.

The contractor will provide the equipment and services described in the attachments. The immediate objective is to maintain uninterrupted printing, copying, scanning, and related mission support while the Government completes a competitive follow-on acquisition. The existing device fleet is tied to established HP lease and service agreements held through the current contractor, and the operational environment relies on existing agency network, identity, print-service, queue, supply, and service-desk integrations. Base Year Period of Performance: 10/1/2026 through 9/30/2027 Option Year Period of Performance: 10/01/2027 through 9/30/2028

2026 ED JEFO > SAT RFO 16.5 FormY

Sensitive in accordance with 32 CFR Part 2002

CONTROLLED UNCLASSIFIED INFORMATION

WHEN FILLED IN

U.S. Department of Education

iv.

IDENTIFICATION OF THE EXCEPTION TO FAIR OPPORTUNITY AND THE

SUPPORTING RATIONALE.

The exception supporting the placement of an order or an establishment of a BPA is:

16.507-6(b)(1) – Urgency.
Provide the supporting rationale including a demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the exception cited.

The managed print requirement presents an immediate transition need with no available service gap. FSA's existing devices come off the current Department wide contract effective September 30, 2026, and the new order must be effective by October 1, 2026. The transition is therefore required to occur on the same day,