Justification and Approval - Programming Redacted

MEMORANDUM

Department of
Veterans Affairs
Date: 11 May 2026
From: Contracting Officers Representative
Subj:

Contract: 36C77623C0149
“EHRM Infrastructure Upgrades” - West Palm Beach VA Medical Center Justification and Approval – Out-of-Scope Modification – Other Than Full and Open Competition (FAR 6.302)

Thru: Contracting Officer
To:

Contract File

1. Contracting Activity:

U.S. Department of Veterans Affairs, Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC), 6100 Oak Tree Boulevard, Suite 490, Independence, OH 44131. The proposed procurement is for the EHRM Infrastructure Upgrades Construction project at the West Palm Beach VA Medical Center (VAMC) in West Palm Beach, FL. 2. Nature and/or Description of the Action Being Processed: The contracting activity plans to award a modification to existing firm-fixed price contract number 36C77623C0149. The original contract award was competed among VHA Program Contracting Activity Central (PCAC) SDVOSBs and awarded in the original amount of This justification is for other than full and open competition for the procurement of certain programming services within the construction project. The use of a particular contractor for the items listed below to maintain standardization and responsibility of these items throughout the facility:
Building Automation Systems: All programming, integration, graphics, and service maintenance agreements shall be provided by Brooks Building Solutions. 3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Department of Veterans Affairs requires programming, integration, graphics development, and service/maintenance support for the Tridium Niagara Building Automation System (BAS) installed at the West Palm Beach VA Medical Center (WPB VAMC). This effort is necessary to ensure full and seamless integration of new BAS components into the existing Niagara framework, which supports mission-critical operations across the WPB VAMC campus. While BAS hardware may be procured from any qualified source that meets mission-critical design and performance requirements, all Niagara-based software programming, graphics, configuration, and system-level integration must be performed by Brooks Building Solutions. Brooks is the existing integrator for the WPB VAMC and maintains the proprietary programming, graphics files, software configurations, and licensing currently deployed throughout the facility. Their continued involvement is required to maintain compatibility with the established Niagara