Justification for Other Than Full and Open Competition CONRAD

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING

ACTIVITY

Department of
State Contracting
Activity

Overseas Post – U.S. Embassy Athens, Greece

Requiring
Acquisition of Hotel Accommodations in Support of Senior High Level Activity
USG VIP Visit

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING

APPROVED

Approval is requested to solicit and award on a sole-source basis an Indefinite Delivery Indefinite Quantity (IDIQ) contract to Ionian Hotel Enterprises S.A. (Conrad Athens the Ilisian), Athens, Greece for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS

I recommend that the Department of State use other than full and open competition for the acquisition of hotel rooms for this SecState visit, traveling to Athens, Greece with a delegation inclusive of support elements in Security, Communications, Logistics and Operations. The contract will provide up to 380 room nights (singles and suites), office spaces and conference rooms as needed. Estimated period of performance is from September 30, 2026 to October 10, 2026.
Estimated Suppies/Services
Type of Room
Deluxe City Balcony
Deluxe suite
Executive Acropolis
Deluxe pool balcony
Premier Suite Acropolis

Number of Nights

Presidential Suite
Royal Suite
Conference Rooms
Standard Conference Room
Ballroom
Other
Dismantling Service

Number of Days

The estimated value for the entire period of performance is Euros 268,657.28 (or $306,000.00).

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING

OTHER THAN FULL AND OPEN COMPETITION

This acquisition is conducted under the authority of 41 USC 3304, as implemented by FAR 6.103 and substantiated by the following:
FAR 6.103-2 – Unusual and compelling urgency.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S

UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES

USE OF THE AUTHORITY CITED

Security and logistics are the Department of State’s primary considerations when procuring hotel rooms. The Department of State must be able to provide a safe and secure environment for VIP visitors. Frequently VIP visits are not announced or confirmed in sufficient time to conduct a competition, creating an urgent and compelling need. In addition, the security requirements limit the acquisition to a small number of hotels. This VIP visit information was