Justification for Other Than Full and Open Competition FAR 12 102 (a) HF 1

United States Department of the Interior

BUREAU OF LAND MANAGEMENT

Colorado State Office
Denver Federal Center Building 40
Lakewood, CO 80215
https://www.blm.gov

SOLE SOURCE (INCLUDING BRAND NAME) JUSTIFICATION AND APPROVAL

FOR ACQUISITIONS UNDER THE SIMPLIFIED ACQUISITION PROCEDURES

This document sets forth the justification and approval required by FAR 12.102(a). 1. Contracting agency and activity.
The Department of the Interior, Bureau of Land Management (BLM) – Colorado (BLMCOSO), Lakewood, CO, requests the Division of Support Services Branch of Business Services, Lakewood, CO, to contract on a sole-source basis. 2. Nature and/or description of action being approved
The Colorado State Office is seeking to sole source per FAR 12.102(a), via a firm fixed price Purchase Order for tracking software to a small business contractor under NAICS 541512, Computer Systems Design Services to: Efficient Business Systems, Inc. 26440 Las Alameda, Ste. 240, Mission Viejo, CA 92691.
3. Description of supplies or services.
To provide asset tracking software to track physical record files (Dockets) at the Colorado State Office, including labeling and the conversion of the older software files to the new version of the software. This contract will provide Records Administration – Dockets file tracking software to ensure proper care of BLM records. 4. Estimated dollar value.
This software is anticipated to cost $16,266 for the perpetual license, first year of support and maintenance, label software subscription and maintenance and the conversion of existing files to the updated software. There are four option years for the support and maintenance of the main software and the label software for $4066 per year for a total contract award of $32,530.
5. Statutory authority.

_X___41 U.S.C. 1901 – Simplified acquisition procedures (use when the simplified procedures for purchases of property and services for amounts (1) not greater than the simplified acquisition threshold
contingency operation as defined in section 101(a) of title 10 or to facilitate the defense against or recovery from nuclear, biological, chemical, or radiological attack against the United States). 6. Rationale supporting use of the authority stated in paragraph 5. The Colorado State Office requires a contractor to provide asset tracking software to track physical record files (Dockets) at the Colorado State Office, including labeling and the conversion of the older software files to the new version of the software. This