Notice of Intent to Sole Source Milwaukee VAMC Dental CAD

SUBJECT*

GmbH Dental Exoplan/Exocad Software License Renewal
Notice of Intent to Sole Source

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

53214-1476

SOLICITATION NUMBER*

36C25226Q0720

RESPONSE DATE/TIME/ZONE

11-05-2026 1 PM CENTRAL TIME, CHICAGO, USA

ARCHIVE

7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

N

PRODUCT SERVICE CODE*

6515

NAICS CODE*

513210

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs
36C252
115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer
Arneil Genus
[email protected]
Email only

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

SCRIPTION

NOTICE OF INTENT TO AWARD SOLE SOURCE. THIS IS NOT A REQUEST FOR COMPETITIVE QUOTES. This is a notice of intent to solicit and award a sole source contract set forth in accordance with the Revolutionary FAR Overhaul (RFO) 12.102(a), Restricting competition. The Department of Veteran Affairs, Veterans Health Administration, Network Contracting Office 12 (NCO-12) Great Lakes Acquisition Center, intends to negotiate a sole source Firm-Fixed Price to Imagine Milling Technologies Inc: 607 S Euclid St, Fullerton, CA, 92832 IAW Federal Acquisition Regulation/Revolutionary FAR Overhaul 12.102. This is for procurement of the GmbH Dental Exoplan/Exocad System for the Dental Department located at Clement J. Zablocki Veterans Affairs Medical Center: 5000 West National Avenue, Milwaukee, WI 53295-0001. The North American Industry Classification System (NAICS) for this requirement is: 513210- Software Publishers. The Product of Service Code for this requirement is: 6515 -Medical/Surgical Instruments, equipment and supplies. The Small Business Administration (SBA) size standard for this sector is: $47.0 million. Sole Source Justification of GmbH Dental Exoplan/Exocad System Rationale:
Pursuant to RFO 12.102(a), there is “only one source reasonably available” to provide the requested end-product under this acquisition. Background

The Milwaukee VA Medical Center (VAMC) Dental Laboratory requires the renewal of twenty-one (21) Exocad/Exoplan software licenses for a sixty (60)-month period covering December 31, 2026, through December 30, 2031. These licenses support the Dental Laboratory's digital dentistry and 3-D printing operations at both the Milwaukee VAMC and the Milo C. Huempfner VA Health Care Center.

Justifications:

Pursuant to RFO 12.102(a), there is only one source reasonably available to provide the required end-product under this acquisition. Award to Imagine Milling Technologies, Inc is justified on a sole source basis because the vendor previously supplied and configured the existing GmbH Exocad/Exoplan software licenses, as well as the associated computers, monitors, scanners, and related equipment currently utilized by the Dental Laboratory. The existing hardware and software environment operates as an integrated system specifically configured to function with the currently licensed GmbH Exocad/Exoplan platform. Obtaining software licenses through a different vendor would create substantial duplication of cost to the Government that is not expected to be recovered through competition. A different source would likely require the acquisition of new licenses and potentially additional compatible hardware, resulting in significant unnecessary expense. Furthermore, the Government has already invested in the current scanners, computers, monitors, and associated equipment that were purchased to operate with the existing software configuration. Failure to renew the current licenses would render portions of the existing equipment unusable for their intended purpose, resulting in wasted Government resources and the premature replacement of otherwise functional assets. Additionally, transitioning to an alternate solution would create operational disruptions to the Milwaukee VAMC Dental Laboratory's workflow and could negatively impact the production of patient-specific dental appliances produced through the laboratory's 3-D printing process. Any lapse in licensing or interruption in software functionality would jeopardize the Dental Laboratory's ability to continue providing essential services and could result in a shutdown of critical digital design and manufacturing operations. Renewal of the existing GmbH Dental Software licenses through Imagine Milling Technologies, Inc ensures continuity of operations, maintains compatibility with the current equipment infrastructure, protects the Government's prior investment, and prevents unnecessary costs associated with replacing functional hardware and software systems. The renewal will provide uninterrupted access to the GmbH Dental Exocad/Exoplan platform through 2031 and enable continued support of dental laboratory services at both facilities.