OPDAT Conference Package Sinaia

Embassy of the United States of America
Bucharest, Romania
November 12, 2026
Dear Prospective Offeror:
Subject:

Request for Quotations number 19R01027-Q0003

The U.S. Government, through the issuing office, requests quotations from qualified hotel and conference service providers for accommodation, conference facilities, catering, audio-visual equipment, and technical support in connection with the DOJ OPDAT Workshop scheduled to take place in Sinaia, Romania. The contractor shall provide a comprehensive quotation addressing all requirements specified in this RFQ. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract to the responsible offeror representing best value using comparative evaluation authorized under FAR 13.1062(b) (3). A comparative evaluation is defined as the act of comparing two or more offers in response to the RFQ. The item-by-item comparison is performed by comparing each offer directly to one another to determine which provides the best value for the Department.
Comparative evaluation is NOT a low price technically acceptable (LPTA) or trade-off process. Prospective offers must still meet basic standards for responsibility at FAR 9.104 and solicitation compliance to be eligible for award. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies if there is a need to do so.
Quotations are due by November 23rd, 2026, at 17:00 local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to [email protected] . It is important to make sure the submission is made in specific size and format; in MSWord 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

Sincerely,

Contracting Officer