Performance Work Statement - Dry Ice

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Performance Work Statement
Dry Ice Pellet supply

Cooperative Studies Program Clinical Research Pharmacy Coordinating Center New Mexico Veterans Affairs Health Care System (NMVAHCS) Introduction:
This requirement is for delivery of 600 pounds of dry ice pellets every week for a total of 52 deliveries per year (31,200 pounds per year) for a five-year period.

Background:
The Cooperative Studies Program Clinical Research Pharmacy Coordinating Center’s Biorepository in Albuquerque, New Mexico requires dry ice pellets for use when shipping biological samples.

Required Services:
A. Vendor will every week, on a Monday (unless Federal Holiday then vendor will deliver next day), deliver 600 lbs. of 5/8-inch dry ice pellets in a storage container. The storage container must keep sublimation to minimum possible level to maintain maximum useable quantity of dry ice. Acceptable performance standard is the weekly delivery of 600 pounds of dry ice pellets every week for a total of 52 deliveries per year and conformance standards are met.

B. Vendor will pick up previously delivered container when delivering new container. Conformance Standards:

Contract service shall ensure delivery containers meet applicable safety guidelines related to storage of dry ice.

Storage container should be insulated with a hinged lid on casers designed for storage of dry ice pellets. This container is to be left at facility until the following delivery period. Container must be in good condition, fully operational casters, and lid. Container must also be free of damage or punctured insulation walls. Insulation walls of container will need to be a minimum of 2 1/2” inch thickness. Containers must have capability to hold a minimum of 700lbs of dry ice pellets. Lid must have a mechanism for holding the lid closed and in place. Containers must have a minimum of four casters, two that swivel, to support total weight of at least 700lbs of dry ice and allow for mobility across flat level surfaces.

Loss due to sublimination should be less than eight percent (8%) of total mass every 24 hours. Common rule is 3-8% of total mass every 24 hours. Greater loss would be a result of inadequate or damaged containers.

Hours of Coverage:

Normal delivery hours are Monday through Friday from 7:30 am to 3:00 pm Mountain time. Deliveries must occur during normal delivery hours.

Federal Holidays observed by NMVAHCS are:

New Years' DayLabor Day
Martin Luther King DayColumbus Day
Presidents' DayVeterans' Day