PRARNG YRRP 92 MP BDE and 113 PAD

PRARNG Meeting Package and Conference Rooms for 5 Dec 2026 (PRARNG Meeting Package and Conference Rooms for 5 Dec 2026 to support Yellow Ribbon Reintegration Program (YRRP) Pre-Deployment Event for the 92nd MP BDE and 113th MPAD) Responses to Requests for Information (Industry Questions and Government Answers) as of 13 November 2026 RFI#

Date Received RFI Text

Government's Response

Response Date

11/13/2026

Clarification
(C), Change to
PWS or Change
in Solicitation,
or Informational
C

Reference

Solicitation

11/12/2026

May the signed venue commitment statement come from the venue's Director of Sales or General Yes, the signed venue commitment statement may be signed by the venue's Director of Sales, General Manager, or must it be signed by the property owner?
Manager, or any other authorized representative of the venue owner/operator.

11/12/2026

If the venue requires a deposit to hold the space, will the Government accept that the quoter carries the deposit, with no deposit term in the Government order?

The Government WILL NOT approve advance payments. The Government will not compensate unsuccessful quoters for reservation deposits. The resulting purchase order will be a Firm-Fixed-Price purchase order paid in arrears after performance. If the quoter must pay a deposit to secure the venue, it is a private commercial transaction between the quoter and the venue. The Government has no privity between transactions between quoters and their business partners.

11/13/2026

C

Information

11/12/2026

Please confirm the evaluated price is the total of Section B, inclusive of all taxes and service charges.

Confirmed. The total evaluated price is the combined total of Section B (CLIN 0001 and CLIN 0002 for 240 attendees), inclusive of all commercial service charges. Federal purchases are tax-exempt, however, the resulting awardee must coordinate with the Services Acceptor for the request of the PR Hotel Tax Exemption Form.

11/13/2026

C

Solicitation

11/12/2026

Do you require any AV?

No, the contractor is not required to provide active AV equipment (such as projecters, microphones, or sound systems) as the Government will provide its own AV equipment.

11/13/2026

C

PWS

11/12/2026

Can you confirm that childcare is not required and that the government will provide activities and supervision for the children?

Confirmed. The contractor is only required to provide the physical room for child/youth activities. The Government will provide all supervision, facilitators, and activities.