Pre-Proposal Conference Minutes

Health and Life Insurance Services
Minutes of Pre-Proposal Conference

RFQ No: 19BH2026Q0028

October 15, 2026 @ 9.00 a.m. local time

In attendance were Representatives from U.S. Embassy Belmopan: 1. Mr. Salman Khalil - Contracting Officer
2. Magdalena Ganus - Regional HR (Virtual)
3. Tifarah Gill-Broaster - Contracting Officer Representative (COR)/HR Assistant –

4. Elisa Gillett - Procurement Supervisor

5. Illish Cowo – HR Specialist

6. Jeimi Diaz – Procurement Agent

7. Alejandro Pena – Procurement Agent

In attendance were Representatives from the following Insurance Providers: 1. Kevin Martinez – Belize Insurance Centre (Insurance Agents) 2. Sonia Tun – Belize Insurance Centre (Insurance Agents) 3. Paul Woods – Atlantic Insurance Co. Ltd.
4. Vanessa Mejiba – Atlantic Insurance Co. Ltd.
5. Karen Godfrey – Sagicor Life Inc.
6. Marina Liu – Sagicor Life Inc.
7. Dirk Hart – Sagicor Life Inc. (Trinidad Office) - Virtual 8. Krystal Buntin - Sagicor Life Inc. (Trinidad Office) - Virtual 9. Jamin Castillo – RF&G Life Insurance Co. Ltd.
10. Renita Malik – RF&G Life Insurance Co. Ltd. (Virtual) 11. Jennifer Cal – BB Life Insurance
12. Tessa Moguel – BB Life Insurance
Introduction
The Contracting Officer welcomed all attendees, and introduced the Contracting Officer Representative (COR)/HR Assistant, Tifarah Gill-Broaster. Discussion of the Solicitation Package
The following sections of the solicitation were highlighted:

1. GROUND RULES

▪ The solicitation and its written amendments are the only binding documents. ▪ Questions must be submitted in writing by October 19, 2026. Answers will be posted on Sam.gov for all prospective offerors.
▪ Statements made at this conference do NOT change the solicitation. All changes will be by written amendment to the solicitation

SENSITIVE BUT UNCLASSIFIED

2. CONTRACT STRUCTURE

Purchase Order type – Firm-fixed price with Economic Price Adjustment Period of Performance – Base year with four one-year option periods: March 1, 2027 to February 29, 2032
Excess Coverage is included

3. PROPOSAL SUBMISSION

a. Due date and time: November 4, 2026, 5:00 pm (local time). b. Period of Performance – Base year with four one-year option periods: March 1, 2027 to February 29, 2032.
c. The rates/prices in Section 1 are all inclusive rates. No changes will be made after the contract is signed, except pursuant to the economic price adjustment clause.
d. The rates for the option years and excess coverage must be in the offer and are not