Questions and Answers

36C78626Q50256 Questions and Answers
Q:I know you say splotchy gras but be honest have you seen Ft. Sam Cemetery’s grass? I do a lot and it is all over the place dead spots, weeds, different colors of grass, and different grasses. 99% of it is Bermuda grass but there are differences, I do not think you are getting registered grass or have been getting registered grass for a long while. Do you intend of the contractor to provide certificates of registered grass with each delivery? A:A certificate is only required with the first delivery from a supplier. Subsequent deliveries from the same supplier do not require a certificate. If the supplier changes or the supplier’s certification status changes, a new certificate would be required. Q:Please provide the actual square footage ordered under the prior contract (36C78622D0021) for each year, split by installation and delivery-only. A: Cemetery used approximately all quantities available in both CLINs (install and delivery) during OY3 and OY4. Q:Will sod purchased from a supplier be treated as materials and excluded from the 50% services limitation? A:Sod is considered a direct cost but not the principal purpose of the contract and can therefore be excluded from the 50% threshold. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. [Ref: VAAR 852.219-75 (a)(1)(i)] Q:Contract Ceiling: Can you confirm the maximum contract value and whether the estimated quantities in the pricing schedule are guaranteed or subject to individual task orders? A:The guaranteed minimum amount for the life of the contract is $5,000. The maximum aggregate value of the contract, inclusive of the Five One-Year ordering periods, shall not exceed $750,000. Orders will be placed via Task Orders as needed. Q:Delivery Access: Will the government provide a designated unloading area for sod delivery trucks? A:Yes, a designated unloading area may be coordinated with the COR. Q:Site Visit: Will there be an opportunity to conduct a site visit before submitting our quotation? A:A site visit is scheduled for October 21st and 22nd as outlined in the RFQ description. Q:Is a certificate of receipt of registered grass required with each shipment received at the facility? A:A certificate is only required with the first delivery from a supplier. Subsequent deliveries from the same supplier do not require a certificate. If the supplier changes or the supplier’s certification status changes, a new certificate would be required.