Request for Information - OHC Audit Services

Request for Information (RFI) and Market Research
Independent Audit Services of Office of Human Capital Records

1. Purpose

The Office of Human Capital (OHC) is conducting market research to identify qualified vendors capable of performing an independent, comprehensive audit of OHC records. This RFI is issued solely for planning and market-research purposes and does not constitute a solicitation, request for proposal, commitment, or obligation by the Government to award a contract. Information received will assist OHC in determining the availability of capable sources, assessing potential acquisition approaches, developing an independent government cost estimate, and refining the scope for a potential future procurement.

2. Background

OHC maintains records that support human-capital operations, personnel actions, workforce management, and applicable records-management requirements. OHC seeks an independent contractor to evaluate the completeness, accuracy, organization, retention, accessibility, and overall management of applicable OHC records. The audit should provide an objective assessment of the current state of OHC records and identify corrective actions, risks, and opportunities to strengthen records-management practices. OHC anticipates that the audit may be completed within 90 to 180 calendar days after award, depending on the volume, condition, format, and location of records; availability of Government personnel; and final scope.

3. Scope of Work

The selected contractor would be expected to perform a comprehensive audit of OHC records, which may include electronic and paper records, as applicable. The anticipated scope includes the following: Project Planning and Kickoff
Conduct an initial kickoff meeting with OHC stakeholders. Develop an audit plan, methodology, schedule, and data-request list. Identify records populations, systems, repositories, and offices within the audit scope. Records Inventory and Assessment
Inventory applicable OHC records and record repositories. Assess records for completeness, accuracy, consistency, organization, duplication, and accessibility. Evaluate alignment with applicable Federal, DHS, component, and OHC records-management policies and retention requirements. Identify potentially missing, duplicate, misfiled, improperly retained, or improperly disposed records. Compliance and Internal-Control Review
Assess existing policies, procedures, internal controls, governance, and oversight mechanisms related to OHC records.