Restricting Competition Below SAT - UPS

Department of Veterans Affairs
Decision Document for Restricting Competition IAW FAR 12.102(a) For Commercial Acquisitions Valued at or
Below the Simplified Acquisition Threshold (SAT)
Acquisition Plan Action ID: 36C250-27-AP-0508

1. Contracting Activity:

Network Contracting Office (NCO) 10
3140 Governors Place Blvd., Suite 210
Kettering, OH 45409
Richard L. Roudebush VA Medical Center
1481 W. 10th Street
Indianapolis, IN 46202-2803
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This is a brand name justification for two MediProducts uninterruptible power supply (UPS) products Silent Sentry SSA2080V (3 each) and Silent Sentry SSA30180V (1 each). The department is activating a new East Indianapolis VA Clinic located at 9402 E. 21st St, Indianapolis IN 46229. The new clinic includes a pharmacy which requires UPS systems to support four pharmaceutical refrigerators. UPS systems provide electrical backup to key appliances when electrical power is unavailable. The requirement is for four UPS systems to support one full-size and three half-size refrigerators.
The total estimated value of this action is $XXXXX.
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
A key requirement of this acquisition is that the UPS must support the associated refrigerator for up to 88 hours during a power outage. The UPS is critical to maintaining veterans' access to healthcare services and preventing the loss of temperature-sensitive medical supplies in the event of an extended power disruption. This capability is particularly important over long holiday weekends when the clinic is unstaffed, such as from Friday at 4:00 p.m. through Tuesday at 8:00 a.m. Unlike a hospital that is staffed 24 hours a day, 7 days a week, this clinic is remote and does not have continuous personnel available to identify and respond to power failures. As a result, the extended runtime requirement provides a necessary safeguard against prolonged outages, ensuring the preservation of critical refrigerated contents, minimizing financial losses, and maintaining continuity of care for veterans until staff can return and take corrective action. The East Indianapolis VA Clinic Activation team used the subject MediProduct UPS systems as basis of design. However, early in the process the acquisition team removed several Mediproduct features from the salient characteristics to increase competition, including battery type.