RFO 12 JA OVER SAT SAP Restricting Comp SP mjc BC signed

DEPARTMENT OF VETERANS AFFAIRS

RESTRICTING COMPETITION USING SIMPLIFIED PROCEDURES

FOR COMMERCIAL ITEMS IN ACCORDANCE WITH RFO 12.102

Acquisition Plan Action ID: 36C241-27-AP-0418
1. Contracting Activity: Department of Veterans Affairs, VISN 01, NCO 1 on behalf of Boston Healthcare Medical Center to include West Roxbury, 1400 VFW Parkway, West Roxbury, MA, and Jamaica Plain, 150 South Huntington Avenue, Boston, MA. 2237: 523-27-1-7441-0004
2. Nature and/or Description of the Action Being Processed: This procurement is for a new contract consisting of a base year and four option years to provide preventive maintenance, parts replacement, and water quality testing for the reverse osmosis (RO) water purification systems installed at VA Jamaica Plain and VA West Roxbury. The action establishes a long-term service agreement to ensure these FDA-cleared medical water systems remain fully operational, compliant with required dialysis water quality standards, and supported by OEM-certified technicians. The contract will furnish all necessary labor, materials, replacement components, and technical services needed to sustain uninterrupted operation of the RO systems throughout the period of performance.
3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Department of Veterans Affairs requires comprehensive preventative maintenance, water testing, replacement parts, and ongoing technical support for the reverse osmosis (RO) water purification systems located at VA Jamaica Plain and VA West Roxbury. To ensure compliance with all applicable federal regulations governing dialysis water quality, the Contractor shall provide certified Field Service Agents, labor, tools, materials, OEM-approved parts, and monthly service visits needed to maintain continuous, safe operation of both the CWP 102H Central Heat Disinfect RO system at Jamaica Plain and multiple MHX Portable Heat Disinfect RO units at West Roxbury. Services include monthly and quarterly inspection and cleaning of RO membranes, chemical disinfection, feed water chemistry testing, carbon block filter replacement, pretreatment system inspections, performance reviews, and documentation of all maintenance and system readings. Preventive maintenance kits, test strips, cleaning agents, emergency service support, equipment calibration, system troubleshooting, and required reporting are also included. These supplies and services are essential to ensure uninterrupted delivery of AAMI-compliant water for patient dialysis