Solicitation Attachment 1 Statement of Work

Tribal Interior Budget Council (TIBC)Statement of Work (SOW)Transcription Services for November 2026 TIBC Meeting

Background
The Tribal Interior Budget Council (TIBC) holds regular meetings with Tribal and Federal leadership to discuss budget priorities, policy matters, and program issues. To support documentation, transparency, and recordkeeping, Indian Affairs (IA) requires professional transcription services for the TIBC meeting scheduled for November 19–20, 2026, at Okana Resort, 639 First Americans Blvd., Oklahoma City, OK 73129. The meeting will include presentations, facilitated discussions, and open Tribal participation.

Although sessions will be livestreamed, IA prefers onsite transcription to ensure accuracy and minimize technical disruptions.

To support preparation, the draft agenda for the November 2026 TIBC meeting is available at the following link: https://www.bia.gov/sites/default/files/media_document/tibc_agenda_nov_2026_draft.pdf

Scope
The Contractor shall provide comprehensive transcription services for both meeting days, including onsite attendance, capture of all spoken content, and production of a final 508compliant transcript. Services include setup, monitoring audio quality, and accurate documentation of Tribal and Federal comments.

Objectives
The objective of this requirement is to obtain complete, accurate, and accessible written transcripts of all discussions occurring during the twoday TIBC meeting. These transcripts support IA’s records, program accountability, and communication with Tribal governments.

Requirements
Task Requirements
The Contractor shall:
Attend all scheduled sessions in person unless otherwise approved by the IA Point of Contact (POC). Transcribe all meeting discussions, including comments from Tribal leaders, Federal representatives, and participating attendees. Capture accurate speaker identification. Participants will state their name and Tribal affiliation when addressing the CoChairs. If a Tribal leader or participant speaks in the Native language, the Contractor shall record this as “[spoken in Native language]” in the transcript. Monitor audio quality and notify IA staff immediately of any issues affecting transcription accuracy.

Onsite Support
Contractor personnel shall arrive at least 30 minutes prior to start time to allow for equipment setup and sound checks. IA will provide access to available audio/visual equipment to support transcription needs.

Schedule
Day 1 (Thursday, November 19, 2026): 8:30 AM – 5:00 PMIncludes a 60minute lunch and two 15minute breaks.Note: Discussions may run long and adjust break times.