SoW January BYR Event

STATEMENT OF WORK

Post-Demobilization Yellow Ribbon Reintegration Event
121st Field Artillery Regiment and 108th Forward Support Company Requiring Activity: Wisconsin Army National Guard (WIARNG), G-3 Yellow Ribbon Reintegration Program (YRRP)
Period of Peformance: 9–10 January 2027
Event Dates: 9–10 January 2027
Event Location: Wisconsin Dells, Wisconsin area

1. PURPOSE

The Wisconsin Army National Guard Yellow Ribbon Reintegration Program requires a contractor to provide lodging, conference and meeting space, audio-visual (A/V) support, high-density wireless internet, and on-site event coordination for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company.

2. EVENT SUMMARY

Requirement

Description

Event attendance

Approximately 500 Service Members, families, support staff, and resource exhibitors

Childcare
attendance

Up to 40 children: approximately 20 infants/toddlers and 20 youth

Lodging

205 clean, secure, double-occupancy rooms; 410 beds total, complimentary on-site parking for at least 250 personal vehicles.

Lodging date

Saturday, 9 January 2027

Setup access

Beginning no later than 1600, Friday, 8 January 2027

Day 1 event

Saturday, 9 January 2027

Day 2 event

Sunday, 10 January 2027

Location

Wisconsin Dells area with accessible transit routes

Parking

Complimentary on-site parking for at least 250 personal vehicles

The contractor shall provide WIARNG staff and resource providers with unrestricted access to all contracted meeting, registration, and childcare areas during the setup period. Vendor provides an on-site event coordinator with authority to resolve facility, A/V, and catering issues throughout setup and event operations.

4. MEETING SPACE, SETUP, AND A/V REQUIREMENTS

4.1 Day 1 — Saturday, 9 January 2027
Space

General
Session Room

Resource and
Jobs Fair
Room

Registration
Foyer

Qty

Hours

Setup and Furniture

A/V and Connectivity

Cabaret-style seating for
500; skirted round tables
arranged in crescents of
eight

Two 12–16 ft. projection
screens with high-lumen dual
projection; professional sound
system; two wireless lavalier
microphones; two handheld
wireless microphones; one
backup A/V utility cart; highspeed Wi-Fi supporting 500+ simultaneous users

1200–1800

(20) 6–8 ft. skirted
rectangular tables along
room perimeter; two to
three chairs per table;
continuous water stations

One electrical drop for every
three tables; minimum of 10
electrical drops total