Statement of Work Reverse Osmosis PM

FY27 Reverse Osmosis Preventative Maintenance

Introduction

1.1

Background: This requirement provides preventative maintenance for the water filtration systems that supply water to the Sterile Processing Service (SPS) and Research departments in the Veterans Affairs Northern California Health Care System (VANCHCS). The goal of this SOW is to ensure the water filtration systems operate efficiently and remain compliant with ANSI/AAMI ST108 standards (for SPS RO/DIs only) and the original equipment manufacturer (OEM) instructions for use (all units).

1.2

This Statement of Work (SOW) defines requirements for the preventative maintenance and repairs of Reverse Osmosis (RO)/Deionized (DI) Water filtration systems servicing SPS and Research departments throughout VANCHCS facilities.

Definitions/Acronyms

2.1

VANCHCS — Veterans Affairs Northern California Health Care System

2.2

CO — Contracting Officer

2.3

COR — Contracting Officer’s Representative

2.4

SME — Subject Matter Expert

2.5

OEM — Original Equipment Manufacturer

2.6

CLIN — Contract Line Item Number

2.7

IAW — In Accordance With

2.8

PM — Preventative Maintenance

2.9

QCP — Quality Control Plan

2.10

OSHA — Occupational Safety and Health Administration

2.11

RO — Reverse Osmosis

2.12

DI — Deionized

2.13

O&M — Operation and Maintenance

Scope of Work

3.1

The contractor shall furnish all labor, transportation, parts, test equipment, tools, and expertise necessary to conduct PM services for RO/DI Water Filtration Systems servicing SPS and Research departments throughout VANCHCS facilities.

3.2

This contract is effective for THREE-HUNDRED SIXTY-FIVE (365) CALENDAR DAYS upon date of award, plus FOUR (4) ONE-YEAR OPTIONS that may be exercised by the VA.

3.3

Normal service requirements under this contract consist of the following:

3.3.1

Provide a schedule of proposed service intervals for the system within FORTY-FIVE (45) calendar days of contract award. This schedule should include all items required by the applicable codes as well as those required by manufacturer’s instructions; making note of the basis for each requirement. The proposed schedule shall include, but not be limited to, the following:

3.3.1.1

Maintenance Timelines: Identify the frequency of all required preventive maintenance activities, including monthly, quarterly, semiannual, annual, or other applicable service intervals, as required by applicable codes, standards, and manufacturer’s instructions.

3.3.1.2

Proposed Dates and Times: Provide tentative dates and times for all scheduled maintenance activities, sanitizations, including anticipated start times, estimated duration of work, and projected