Form 470 - Bath Co - Cat 1 and 2 - KMB 27.28

High School Building at 464 Charger Lane, Hot Springs, Virginia 24445 1Gbps (min) to 10 Gbps (max) internet connectivity to Valley Elementary School at 98 Panther Drive, Hot Springs, VA 24445 1Gbps (min) to 10 Gbps (max) internet connectivity to Millboro Elementary School at 411 Church Street, Millboro, VA 24460Plus bids for the following: Wired connectivity between the High School Building and the Athletic Fields Annex.

Speeds between 250Mbps and 10Gbps, whether by means of self-provisioned, dark or lit connectivity. All costs will be compared. Contracts must align with eRate funding year and have a service start date of 7/1/2027 and end date of 6/30 of any given year. Any changes to contract start dates due to service provider delivery delays must remain coterminous with originally bid contract end date terms.

Contracts should include a clause allowing for speed upgrades within the terms of the contract and without impact to service dates. Contracts should explicitly state any and all voluntary contract extensions and terms. Vendors must include contract wording that allows for penalty-free cancellation or reduction of lines in the event that a school or building is closed during the contract terms.

All projects are subject to eRate fundability and Board approval. School reserves the right to reduce project(s) after seeing quotes where eRate funding and budgets are impacted. All questions and bids are to be directed to the tech contact listed below. Vendors who would like to do a site visit must schedule with the tech contact; no walk-in site visits will be permitted.

Vendor must be an eRate eligible provider with active SPIN listed on their bid, must not be on the USAC "red light" list, and must adhere to all state and local guidelines and restrictions. Vendors are required by USAC to maintain sam.gov registration and maintain updated compliance paperwork with USAC; vendors who are not currently compliant may be eliminated from consideration.

SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration. All bids submitted prior to the applicants vendor selection will be given equal consideration, with no award made before the close of the 28-day posting period.

District currently runs on Cisco/Meraki equipment and any new equipment must be functional and optimized in that environment. Quotes must include all necessary optics, modules, licenses, software, installation, configuration, setup, etc. or otherwise as needed for functionality. Vendor must break out cost for each item quoted and list manufacturer part numbers, quantity and price for each.

Please note that equivalent equipment must show compatibility with existing network structure. All projects are subject to eRate fundability and Board approval. School reserves the right to reduce project(s) after seeing quotes where eRate funding and budgets are impacted. All questions and bids are to be directed to the tech contact listed below.

Vendors who would like to do a site visit must schedule with the tech contact; no walk-in site visits will be permitted. Vendor must be an eRate eligible provider with active SPIN listed on their bid and must adhere to all state and local guidelines and restrictions. Vendors are required by USAC to maintain sam.gov registration and maintain updated compliance paperwork with USAC; vendors who are not currently compliant may be eliminated from consideration.

SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration. All bids submitted prior to the applicants vendor selection will be given equal consideration, with no award made before the close of the 28-day posting period.