Form 470 - Essex Co. SD - Cat 1 and 2 - KMB - FY27.28

(B) Connectivity between locations as follows: (1) A Point: James H Cary Intermediate School at 912 INTERMEDIATE SCHOOL CIRCLE, TAPPAHANNOCK, VA 22560 to Z Point: School Board Office at 109 North Cross Street, Tappahannock, VA 22560 (2) A Point: ESSEX HIGH SCHOOL at 833 HIGH SCHOOL CIRCLE, TAPPAHANNOCK, VA 22560 to Z Point: School Board Office at 109 North Cross Street, Tappahannock, VA 22560 and (3) A Point: ESSEX HIGH SCHOOL at 833 HIGH SCHOOL CIRCLE, TAPPAHANNOCK, VA 22560 to Z Point: James H Cary Intermediate School at 912 INTERMEDIATE SCHOOL CIRCLE, TAPPAHANNOCK, VA 22560.

Connections should support throughput with minimum speeds of 10G and maximum speeds of 100G, and/or minimum 6 strands and maximum 24 strands of fiber if fiber is being quoted and equivalent throughput for non-fiber modalities. All modes of connectivity will be considered and compared. School currently has WAN service through 6/30/2028 and is bidding this service out now to allow for any special construction that would need to happen so that connectivity could be maintained without interruption on 7/1/2028.

Please price any special connection costs separate from monthly costs, where applicable. The district may also experience relocation of services, and contract should include allowances for any future-bid relocation of lines. School strongly prefers a contract with an initial term of three (3) to five (5) years with up to five (5) additional, 3-year allowable extensions.School prefers that vendor provide SFP uplinks as necessary for connectivity to run on schools existing switches, and Modules are requested as part of this Form 470 and RFP.Contracts must align with eRate funding year and have a service start date of 7/1/2027 and end date of 6/30 of any given year.

Any changes to contract start dates due to service provider delivery delays must remain coterminous with originally bid contract end date terms. Contracts should include a clause allowing for speed upgrades within the terms of the contract and without impact to service dates. Contracts should explicitly state any and all voluntary contract extensions and terms.

Vendors must include contract wording that allows for penalty-free cancellation or reduction of lines in the event that a school or building is closed during the contract terms. All projects are subject to eRate fundability and Board approval. School reserves the right to reduce project(s) after seeing quotes where eRate funding and budgets are impacted.

All questions and bids are to be directed to the tech contact listed below. Vendors who would like to do a site visit must schedule with the tech contact; no walk-in site visits will be permitted. Vendor must be an eRate eligible provider with active SPIN listed on their bid, must not be on the USAC "red light" list, and must adhere to all state and local guidelines and restrictions.

Vendors are required by USAC to maintain sam.gov registration and maintain updated compliance paperwork with USAC; vendors who are not currently compliant may be eliminated from consideration. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration. All bids submitted prior to the applicants vendor selection will be given equal consideration, with no award made before the close of the 28-day posting period.

Vendor must break out cost for each item quoted and list manufacturer part numbers, quantity and price for each. Please note that equivalent equipment must show compatibility with existing network structure. All projects are subject to eRate fundability and Board approval. All questions and bids are to be directed to the tech contact listed below.

School reserves the right to reduce project(s) after seeing quotes where eRate funding and budgets are impacted. Vendors who would like to do a site visit must schedule with the tech contact; no walk-in site visits will be permitted. Vendor must be an eRate eligible provider with active SPIN listed on their bid and must adhere to all state and local guidelines and restrictions.

Vendors are required by USAC to maintain sam.gov registration and maintain updated compliance paperwork with USAC; vendors who are not currently compliant may be eliminated from consideration. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration. All bids submitted prior to the applicants vendor selection will be given equal consideration, with no award made before the close of the 28-day posting period.