Project # 596A4-27-101 - A/E Upgrade Fire Alarm System
Updated
Presolicitation from the Department of Veterans Affairs, for work in Lexington, Kentucky. Due Dec 3, 2026, 2:00 PM (UTC-5), 20 days left.
| Title as posted | C1DA--Project # 596A4-27-101 - A/E Upgrade Fire Alarm System |
|---|---|
| Solicitation number | 36C24927R0019 |
| Agency | Department of Veterans Affairs |
| Office | 249-Network Contract Office 9 (36C249) |
| Notice type | Presolicitation |
| Set-aside | Service-disabled veteran-owned |
| Trade (NAICS) | Engineering Services (541330) |
| Product or service code | C1DA |
| Place of performance | Lexington, Kentucky |
| Posted | Nov 12, 2026 |
| Response deadline | Dec 3, 2026, 2:00 PM (UTC-5) (20 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Bid documents (1)
- Bid document 24 KB
Paid members download every document from this page, or buy this bid alone.
Federal prevailing wage rates for this place: Kentucky Davis-Bacon and SCA wage determinations.
Description
DESCRIPTION: This is a Pre-Solicitation Notice for project number 596A4-27-101 that requires Architect/Engineering (A/E) Design Services to Upgrade Fire Alarm System at the Lexington VA Healthcare System, Troy Bowling Campus. This announcement is not a request for proposals. Only the a/E firms responding to this announcement by submitting an SF330 package on time will be considered for initial evaluation.
Following initial evaluation of the a/E firms and their SF330S, a solicitation for a price proposal will be sent to the highest technically rated a/E firm to provide the type of service(S) required. The A/E Services contract that is anticipated to be awarded will be procured in accordance with the Brooks Act (Public Law 92- 582), Federal Acquisition Regulation Part 36.6 and VA Acquisition Regulation 836.6.
In accordance with FAR 36.209 Construction Contracts With Architect-Engineer Firms , no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative. A/E design services scope synopsis: The A/E will be required to perform comprehensive field investigations to base their design documents off of, this includes, above ceiling surveys that the VA will assist with access to all required spaces.
Project will replace existing fire alarm system at the Troy Bowling Campus to include Building 1, Building 1A and Building 4. Replacement includes hospital space, parking garage as well as crawl space as required per code. Size of existing facility is 537,542 square feet.
Existing fire alarm system is required to remain in service until new system is active and ready to be utilized. Phasing of cutover from existing to new system to be determined by A/E. Project will correct FCA Deficiencies 338139, 45058, 49003, 49909, 49035, 49963 and 49935. New fire alarm system will be required to interact with multiple systems throughout the hospital to include, but not limited to: Door magnets, elevators, HVAC systems, kitchen hood systems, sprinkler system, specialty fire suppression systems, door locking systems, smoke dampers, duct detectors and other systems.
The estimated magnitude of construction for this A/E requirement is between $10,000,000 and $20,000,000. END OF DESIGN SCOPE SYNOPSIS Digital copies of the as-builts are limited. The consultant will be expected to fully investigate and confirm the validity of hard copy as-builts and other drawings.
This will include independent investigation of the VAMC s flat files by the consultant to determine and procure the information required for the complete design. All offerors are advised that in accordance with VAAR 836.606-73 the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities.
Additionally, FAR Clause 52.236-2 (c) - Design Within Funding Limitation, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. Interested firms should submit their current SF-330 to [email protected].
The SF-330s are due by December 3, 2026, at 2:00 PM (EST). Security Issues, Late Bids, Unreadable Offers Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c) (3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.
Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as unreadable pursuant to FAR Parts 14.406 and FAR 15.207(c ).
The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.
Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must be registered in the U.S. Small Business Administration (SBA) site at the time of submission of proposal.
Failure to be both VERIFIED by the SBA and VISIBLE at the time of proposal submission, time of interview, and at time of award will result in the offeror s proposal being deemed non-responsive. All offerors are urged to contact the SBA DSBS (dsbs.sba.gov/search/dsp_dsbs.cfm) and submit the required documents to obtain verification of their SDVOSB status if they have not already done so.
Response Time: The successful A-E shall abide by a four (4) hour response time for Lexington VA Healthcare System, during the design phase and the construction period services (CPS) phase, as appropriate. The VA has no preference on the method utilized by contractors on achieving the four (4) hour response time. The response time will be determined from the moment the request to the A-E to be on site is submitted.
The individual or individuals responding can be either the prime contractor or a subcontractor that s part of the design team. The selection process will follow the guidance referenced within 36.602-3 and FAR 36.602-4. The Government will not pay, nor reimburse, any costs associated with responding to this request.
The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required
The description continues in the official notice.
Contracting contact
- Matthew Whisman · Contracting Officer · [email protected] · 859-281-3883
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 541330, a business counts as small if it has no more than $25.5 million in average annual receipts (SBA size standard). This notice is set aside, so only businesses under that size, or in the named program, can bid. SBA table, current as of Oct 15, 2026.
Companies that win this kind of work
Federal contractors paid for engineering services work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- Booz Allen Hamilton Inc $1.5 billion in this trade
- Science Applications International Corporation $1.4 billion in this trade
- General Dynamics Information Technology, Inc. $590.2 million in this trade
- Ameresco Inc $312.4 million in this trade
- Deloitte Consulting LLP $282.3 million in this trade
About the buyer
The Department of Veterans Affairs awarded $83.7 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Who can bid: Service-Disabled Veteran-Owned (SDVOSB) set-aside
SDVOSB set-asides are for small businesses owned and controlled by service-disabled veterans, certified by the SBA.
How to get certified: SDVOSB certification guide. All open Service-Disabled Veteran-Owned (SDVOSB) set-asides.
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