Legacy VHA VISN 10 - AudioCare Modules and PM&S Services
Updated
Special Notice from the Department of Veterans Affairs. Due Oct 29, 2026, 12:00 PM (UTC-4), due today.
| Title as posted | DA10--Legacy VHA VISN 10 - AudioCare Modules and PM&S Services |
|---|---|
| Solicitation number | 36C25027F0076 |
| Agency | Department of Veterans Affairs |
| Office | 250-Network Contract Office 10 (36C250) |
| Notice type | Special Notice |
| Set-aside | None |
| Trade (NAICS) | Software Publishers (513210) |
| Product or service code | DA10 |
| Posted | Oct 28, 2026 |
| Response deadline | Oct 29, 2026, 12:00 PM (UTC-4) (due today) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Bid documents (1)
- ISS 18 KB
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Description
NOTICE OF INTENT TO SOLE SOURCE The Department of Veterans Affairs (VA) Regional Procurement Office Central (RPOC), Network Contracting Office 10 (NCO 10), intends to award a sole source contract to Payton Merger SUB II LLC dba AudioCare, an Artera Company 1025 Chapala St. Santa Barbara, CA 93103. Vendor is an Other than Small Business (OTSB) This action is pursuant to RFO 6.103-1, Only one responsible source and no other supplies or services will satisfy agency requirements, using the procedures of RFO Part 12.
Background: Legacy VHA VISN 10 VA Pharmacy Departments in Ann Arbor, Battle Creek, Saginaw, Detroit, Indianapolis, Northern Indiana, Cincinnati, Dayton, Chillicothe, and Columbus, OH require AudioCare annual Maintenance and Support License Renewal and Preventative Maintenance and Support for AudioPrefill, TM-PreFill, TM-Communicator, and User Licenses. The period of performance will be one 12-month base period with one 12-month option period, not to exceed two years total.
Market research indicated that only one responsible source exists for this requirement. The software is proprietary to AudioCare, and its proprietary rights make the required licenses, maintenance, and support available only from AudioCare or its authorized dealers. It is the Government's belief that only the proposed source possesses the required capabilities to successfully meet this requirement.
It is the Government's intention to solicit and negotiate with only this source. This notice is not a request for competitive proposals or quotes. All responsible sources may submit a capability statement, proposal, or quotation, which will be considered by the agency.
Any responsible firm that believes it can meet the requirement may give written notification and capability statements prior to the response due date and time. Vendors shall indicate if they are the direct supplier of the items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirement and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services, and customer point of contact with corresponding telephone number and email address.
Responses must include the following information: Company Name SAM UEI number Company's address Point of Contact information (name, title, phone number, and email address) Business size and a list of any SBA Socio-Economic Certifications A letter from Payton Merger SUB II LLC dba AudioCare (the manufacturer) dated within the last 12 months, on manufacturer letterhead, confirming the respondent is an authorized dealer or reseller of AudioCare licenses, maintenance, and support for AudioPrefill, TM-PreFill, and TM-Communicator, and is authorized to provide them to the Department of Veterans Affairs.
Respondents that are not the manufacturer and do not provide this letter will not be considered. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information submitted will not be returned, and the Government will not reimburse respondents for any costs incurred in responding to this notice.
Responses are due by Thursday, October 29, 2026, at 12:00 PM (ET). No submissions will be accepted after this date and time. Responses shall be submitted via email to [email protected].
The NAICS code for this acquisition is 513210 for Software Publishers with an SBA Small Business size of $47.0 Million. End of Document
Contracting contact
- Josh Kovar · Contracting Officer · [email protected] · 937-268-6511
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 513210, a business counts as small if it has no more than $47.0 million in average annual receipts (SBA size standard, with exceptions in the notes). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.
Companies that win this kind of work
Federal contractors paid for software publishers work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- Palantir Technologies Inc. $671.5 million in this trade
- Dell Federal Systems L.P $125.9 million in this trade
- Redhawk IT Solutions, LLC $29.3 million in this trade
- International Business Machines Corporation $24.6 million in this trade
- Document Storage Systems, Inc. $14.1 million in this trade
About the buyer
The Department of Veterans Affairs awarded $84.6 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Software Publishers contracts right now
There are 48 open government contract opportunities in this trade (NAICS 513210), 17 posted in the last 7 days; 46% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, Department of the Navy and Department of the Air Force. Most of the work with a stated place is in Maryland, District of Columbia and Virginia. A notice in this trade gives a median of 13 days from posting to deadline; this one gives 1 day.
All open software publishers contracts
Coming up in this trade
Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.
Recent awards in this trade
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- Graham Advisory Network Inc $52,533 · Department of Veterans Affairs · Oct 22, 2026
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- Radformation, Inc $276,539 · Department of Veterans Affairs · Oct 1, 2026
- Uptodate, Inc $644,077 · Department of Veterans Affairs · Oct 1, 2026
From the award notices agencies publish.