Mega Bus Retreat - Readjustment Counseling Services 36C256-27-AP-0943 POC: Luke Miles

Updated Nov 5, 2026

Sources Sought from the Department of Veterans Affairs. Due Nov 16, 2026, 4:00 PM (UTC-6), 11 days left.

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• Bid document 19 KB

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Description

SOURCES SOUGHT NOTICE Readjustment Counseling Service (RCS) Group Retreat Program Market Research Only Not a Solicitation Notice ID: 36C25627Q0120 NAICS Code: 561599 PSC: G003 Response Due Date: November 16, 2026, at 4:00 PM CST Contracting Activity: Department of Veterans Affairs (VA), NCO-16, Commercial Acquisition Team New Orleans 1. Purpose This is a Sources Sought Notice issued solely for information and planning purposes.

This notice is being used by the Department of Veterans Affairs (VA) to identify qualified sources capable of providing comprehensive retreat services for eligible Vet Center clients under the Readjustment Counseling Service (RCS) retreat program. This announcement is not a Solicitation, Request for Proposal (RFP), Request for Quotation (RFQ), or Invitation for Bid (IFB). Responses to this notice are for market research purposes only and will be used by the Government to determine the availability of qualified sources and the appropriate acquisition strategy, including whether a socioeconomic set-aside is appropriate.

The Government does not intend to award a contract based on this notice and will not reimburse any costs incurred in responding. 2. Requirement Overview The VA Readjustment Counseling Service anticipates a requirement for a contractor to develop, coordinate, and execute group retreat events designed to augment readjustment counseling services for eligible Vet Center clients.

The retreat program is intended to provide a structured, supportive environment for Veterans and other eligible participants experiencing challenges associated with combat exposure, military service, military sexual trauma, and related reintegration issues. The contractor shall provide a turnkey solution that includes program development, staffing, travel coordination, lodging, meals, transportation, supplies, equipment, activity facilitation, and outcome reporting.

Anticipated Scope The contractor shall provide: A minimum of three (3) retreat events during a one-year performance period. Retreats accommodating up to twenty (20) participants per event. Four- to six-day retreat events, including participant travel days.

At least one women Veterans-only retreat during the performance period. Retreat locations within or accessible to RCS Continental District 4, consisting of: Texas Louisiana Arkansas Mississippi Wyoming Utah Colorado Kansas Missouri Nebraska Program Elements Retreat activities may include: Reintegration into family, employment, and community settings. Financial counseling and education.

Occupational counseling and career assessments. Stress reduction techniques and resilience-building activities. Conflict resolution education and skill development.

Team-building and experiential outdoor activities. Contractor Responsibilities The contractor shall be capable of providing: Retreat planning and administration. Qualified facilitators and support personnel.

Mental Health First Aid support. Travel arrangements for participants. ADA-compliant transportation and accommodations.

Lodging and meals. Appropriate retreat facilities and equipment. Safety and emergency support capabilities.

Participant evaluation and outcome reporting. Compliance with applicable privacy and confidentiality requirements. 3.

Desired Capabilities Interested firms should demonstrate experience and capability in the following areas: Planning and conducting multi-day retreat programs for Veteran, military, family, behavioral health, or similar populations. Managing all logistics associated with participant travel, lodging, transportation, meals, and program execution. Providing experiential, educational, or therapeutic group programming.

Supporting participants with accessibility and accommodation needs. Employing staff with appropriate certifications, such as: Mental Health First Aid CPR/First Aid Wilderness First Responder (when applicable) Conducting activities in a safe and structured environment utilizing recognized industry standards and risk-management practices. Measuring participant outcomes and customer satisfaction.

Coordinating with federal personnel supporting retreat operations. 4. Information Requested Interested firms are requested to submit a capability statement containing the following information: Company Information Business name Address UEI CAGE Code Point of contact Telephone number Email address Website address Business Status Identify all applicable business categories: Service-Disabled Veteran-Owned Small Business (SDVOSB) Veteran-Owned Small Business (VOSB) Small Business HUBZone Small Business 8(a) Small Business Woman-Owned Small Business (WOSB) Economically Disadvantaged Woman-Owned Small Business (EDWOSB) Other socioeconomic designation, if applicable If claiming SDVOSB or VOSB status, identify current SBA VetCert certification status.

Relevant Experience Provide up to three contracts or projects completed within the last five years that are similar in scope and complexity. Include: Customer name Contract number (if applicable) Period of performance Dollar value Description of services provided Customer point of contact (if available) Technical Capability Describe your firm's ability to: Conduct multiple retreat events annually.

Coordinate participant travel and logistics. Provide lodging and meal services. Support outdoor and experiential activities.

Meet accessibility requirements. Conduct outcome assessments and reporting. Staffing Describe: Key personnel categories.

Relevant certifications. Experience supporting Veteran populations. Geographic Coverage Identify the geographic areas where your firm currently operates and the locations where retreat services could be provided.

Pricing Information Provide rough-order-of-magnitude pricing or commercial pricing methodology for planning purposes. Pricing information will be used for market research only and will not constitute an offer. Interest in Future Solicitation State whether your company would likely submit an offer as

The description continues in the official notice.

Contracting contact

• Luke Miles · Contract Specialist · [email protected] · 504-507-2000

As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.

Is your business small enough?

For NAICS 561599, a business counts as small if it has no more than $32.5 million in average annual receipts (SBA size standard). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.

Companies that win this kind of work

Federal contractors paid for all other travel arrangement and reservation services work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.

• Bluewater Management Group LLC $14.9 million in this trade

About the buyer

The Department of Veterans Affairs awarded $84.6 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.