TIERED EVALUATION: Preventive Maintenance and Repair Services for HVAC Water Chillers and Air Handling Units (AHU) at the VA Caribbean Healthcare System (VACHS)
Updated
Solicitation from the Department of Veterans Affairs. Due Jan 12, 2027, 10:00 AM (UTC-4), 62 days left.
| Title as posted | J041--TIERED EVALUATION: Preventive Maintenance and Repair Services for HVAC Water Chillers and Air Handling Units (AHU) at the VA Caribbean Healthcare System (VACHS) |
|---|---|
| Solicitation number | 36C24826Q0366 |
| Agency | Department of Veterans Affairs |
| Office | 248-Network Contract Office 8 (36C248) |
| Notice type | Solicitation |
| Set-aside | Service-disabled veteran-owned |
| Trade (NAICS) | Plumbing, Heating, and Air-Conditioning Contractors (238220) |
| Product or service code | J041 |
| Posted | Nov 10, 2026 |
| Response deadline | Jan 12, 2027, 10:00 AM (UTC-4) (62 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Bid documents (3)
- Bid document 19 KB
- Attachments B C D E Request for Quotations PM Chillers and AHUs 300 KB
- Evaluation and Instruction to Quoters Request for Quotations 25 KB
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Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) 12.201-1, Simplified procedures. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. The Department of Veterans Affairs, Network Contracting Office (NCO) 8, located at VA Caribbean Healthcare System (VACHS), is seeking to award a single firm-fixed-price requirements type contract for Preventive Maintenance and Repair Services for HVAC Water Chillers and Air Handling Units (AHUs) at the VA Caribbean Healthcare System (VACHS) .
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective on March 13, 2026 (and as supplemented by VA Deviations). TIERED EVALUATION.
This solicitation will be evaluated using a tiered evaluation approach (also known as cascading set asides). The tiers for this procurement are: 1st Tier- Service-Disabled Veteran-Owned Small Business (SDVOSB) 2nd Tier- Small Business Evaluation will begin with the first tier. If the Government receives two or more acceptable quotes from the first tier, the evaluation will not proceed to the next tier.
If fewer than two acceptable quotes are received at a given tier, the Government may proceed to evaluate the next tier. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, Plumbing, Heating, and Air Conditioning Contractors. The applicable small business size standard is $19,000,000.
The Product Service Code (PSC) is J041, Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment. Detailed specifications and requirements are provided in the attached Performance Work Statement (PWS), Instructions to Quoters, Price/Cost Schedule, Clauses, and Provisions. The resulting contract will include a five-year ordering period.
In addition, RFO Clause 52.217-8, Option to Extend Services, is included in the RFQ. Place of Performance San Juan Address: VA Caribbean Healthcare System 10 Casia St. San Juan, PR The full text of the RFO provisions or clauses may be accessed electronically at acquisition.gov/far-overhaul.
The following solicitation provisions apply to this acquisition: RFO 52.212-1, Instructions to Offerors Commercial Products and Commercial Services. , [Sep 2023] [Deviation Nov 2025), including an addendum to this provision. Offerors shall carefully read the addendum, which provides further information regarding this requirement and the minimum information/documentation that shall be submitted with the quote.
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at sam.gov/portal.
The following contract clauses apply to this requirement: RFO 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [Nov 2023] [Deviation Nov 2025](Addendum attached). See clauses in the attached document titled "S02 Attachments B_C_D_E RFQ 36C24826Q0366_PM Chillers and AHUs_25 June 2026 The contract award will be based upon a comparative evaluation of quotes in accordance with the evaluation process outlined in the RFO 12.203(c)(2).
Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. SITE VISIT. A site visit has been scheduled for December 1, 2026, at 10:00 AM.
The meeting point will be at the VA San Juan Medical Center main entrance, next to the Police Station. Vendors interested in participating in the site visit shall send an email to Baryan Sierra at [email protected] with the participant names (maximum 2 per company). QUESTIONS SUBMISSION.
Questions regarding this acquisition shall be emailed to the Contracting Officer, Baryan Sierra, at [email protected]. All questions shall be submitted as a Word document. All questions are due on December 7, 2026, at 10:00 AM (Puerto Rico Local Time).
Questions submitted after the due date may not be considered by the Government. The Quote shall be received no later than January 12, 2027, at 10:00 AM (Puerto Rico Local Time) to Baryan Sierra at [email protected]. Late submissions shall be treated in accordance with the solicitation provision at RFO 52.212-1(c).
The following attachments are part of this combined synopsis-solicitation:
Contracting contact
- Baryan Sierra · Contracting Officer · [email protected] · 787-641-7582 Ext. 134983
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 238220, a business counts as small if it has no more than $19.0 million in average annual receipts (SBA size standard). This notice is set aside, so only businesses under that size, or in the named program, can bid. SBA table, current as of Oct 15, 2026.
Notice history
- Nov 9, 2026: Consolidate/(Substantially) Bundle
- Jul 30, 2026: Consolidate/(Substantially) Bundle
Companies that win this kind of work
Federal contractors paid for plumbing, heating, and air-conditioning contractors work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- DRI, Inc. $10.0 million in this trade
- DAX Safety & Staffing Solutions, LLC $9.4 million in this trade
- J & J Mechanical And Construction Group LLC $6.5 million in this trade
- Veterans Contracting Group, Inc. $6.3 million in this trade
- Sergents Mechanical Systems Inc $5.8 million in this trade
About the buyer
The Department of Veterans Affairs awarded $83.7 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Who can bid: Service-Disabled Veteran-Owned (SDVOSB) set-aside
SDVOSB set-asides are for small businesses owned and controlled by service-disabled veterans, certified by the SBA.
How to get certified: SDVOSB certification guide. All open Service-Disabled Veteran-Owned (SDVOSB) set-asides.
Plumbing, Heating, and Air-Conditioning Contractors contracts right now
There are 74 open government contract opportunities in this trade (NAICS 238220), 33 posted in the last 7 days; 69% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, Department of the Army and Departmental Offices. Most of the work with a stated place is in Texas, New York and California. A notice in this trade gives a median of 23 days from posting to deadline; this one gives 63 days.
All open plumbing, heating, and air-conditioning contractors contracts
Coming up in this trade
Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.
Recent awards in this trade
- Daikin TMI Holdings LLC $4,493 · Departmental Offices · Nov 10, 2026
- PC Automated Controls, Inc. $9,928 · Bureau of Indian Affairs · Nov 9, 2026
- South Alabama Contracting LLC $5.4 million · Federal Prison System / Bureau of Prisons · Nov 5, 2026
- Dunbar Mechanical Contractors, LLC $54,404 · Department of Veterans Affairs · Nov 4, 2026
- Boyer's Mechanical Service, Inc $52,300 · Departmental Offices · Nov 4, 2026
From the award notices agencies publish.