FY27 Boilers Maintenance & Testing
Updated
Solicitation from the Department of Veterans Affairs, for work in San Juan, Puerto Rico. Due Nov 10, 2026, 10:00 AM (UTC-4), 3 days left.
| Title as posted | J045--FY27 Boilers Maintenance & Testing |
|---|---|
| Solicitation number | 36C24827Q0061 |
| Agency | Department of Veterans Affairs |
| Office | 248-Network Contract Office 8 (36C248) |
| Notice type | Solicitation |
| Set-aside | Service-disabled veteran-owned |
| Trade (NAICS) | Plumbing, Heating, and Air-Conditioning Contractors (238220) |
| Product or service code | J045 |
| Place of performance | San Juan, Puerto Rico |
| Posted | Nov 6, 2026 |
| Response deadline | Nov 10, 2026, 10:00 AM (UTC-4) (3 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Bid documents (5)
- Boilers 595 KB
- Bid document 16 KB
- Bid document 36 KB
- Revised PRICE COST SCHEDULE- Boilers 245 KB
- Revised Performance Work Statement-Statement of Work Boilers VACHS 139 KB
Paid members download every document from this page, or buy this bid alone.
Federal prevailing wage rates for this place: Puerto Rico Davis-Bacon and SCA wage determinations.
Description
RFQ 36C24827Q0061 Amendment No. 1 This amendment is hereby issued to provide responses to questions and requests for information submitted by vendors, provide a revised PWS to address a correction on Boiler #2 description, as well as an updated Price/Cost Schedule reflecting the corrected description. Description of Boiler #2 contained on PWS and associated Line Items (LINs) of Price/Cost Schedule is hereby changed to read: Boiler Unit Number 2 (Local identifier): Fire tube steam boiler manufactured by York-Shipley; Serial number 96-19937-H-11618 The due date for Quote Submittal is changed from November 6, 2026, to November 10, 2026 at 10 AM AST.
All other sections of the solicitation remain unchanged. Responses to questions received: Q1. Semiannual Safety-Device Testing: VHA Directive 1810, Appendix A, Section 2(a), establishes that safety devices requiring semiannual testing are ordinarily tested once annually by VA medical facility personnel and once annually by a qualified testing contractor, unless an alternative arrangement is approved.
Does the Government require the contractor to perform both semiannual testing events under this solicitation? If so, has the alternative testing arrangement received the required approval? VACHS Boiler Plant personnel will perform the required semiannual safety-device testing.
The Contractor shall perform the safety-device testing required under the PWS during its scheduled annual inspection and testing services. Q2. Monthly Safety Device Testing: PWS Section V(Q) includes safety-device tests for which the VHA Boiler and Associated Plant Safety Device Testing Manual establishes monthly testing frequencies, including primary and auxiliary low-water cutoffs, high- and low-water alarms, and the main flame-scanner flame-out test.
Does the Government require the contractor to perform these tests monthly throughout the contract period, or will VACHS personnel continue performing the monthly tests while the contractor performs the scheduled maintenance and safety-device testing services? VACHS Boiler Plant personnel will perform the required monthly safety-device testing. Q3.
Frequency of Nondestructive Testing, Component Replacement and Engineering Evaluations: PWS Sections V(I), V(L), V(U), V(V), and V(W) establish requirements involving component replacement, nondestructive testing (NDT), pressure-vessel inspections, and engineering evaluations, including ultrasonic thickness measurements, magnetic-particle examinations, and assessments of maximum allowable working pressure (MAWP) and remaining useful life.
However, VHA Directive 1810, Appendix B, Table 2, establishes different inspection frequencies depending on the activity. For example, annual boiler inspections are required, whereas internal deaerator weld examinations using wet magnetic-particle testing are required at six-year intervals. Clarify the following: a. Nondestructive Testing: Are ultrasonic thickness measurements and magnetic-particle examinations required annually for each boiler and the deaerator, or are these examinations required only when indicated by inspection findings, equipment conditions, or established inspection intervals?
The scope of this requirement applies to the Boilers only. b. Deaerator Weld Examination: Is the six-year internal deaerator weld examination required during the base contract period or any of the option years? If so, please identify the date of the most recent examination and the next scheduled examination. Not applicable.
This service is cover under another service contract c. Engineering Evaluations: Are MAWP calculations, remaining-useful-life assessments, and deterioration-rate evaluations required annually for each boiler, deaerator, and condensate return tank, or only when inspection findings or equipment conditions warrant such evaluations? Not applicable. This service is not covered under this requirement. d. Component Replacement: Are component replacements identified in the PWS mandatory during each annual maintenance period, regardless of condition, or are replacements required only when inspection or testing establishes a deficiency, except where the PWS expressly requires replacement?
Mandatory parts to be replaced annually during annual maintenance, regardless of its conditions: Sight glass with new seals, Compress air belt, oil filters, air filter, water gasket seal kits and fire side gaskets seal kit. e. Firetube Inspection Methods and Waterside Deterioration: PWS Section V(U) references fiberoptic inspection of boiler tubes, while Section V(V) establishes ultrasonic thickness measurement requirements.
In a firetube boiler, fiberoptic examination from inside a tube primarily evaluates its fireside surface and does not directly establish the condition of the exterior waterside surface, where corrosion and pitting may occur. Please clarify whether the Government requires fiberoptic visual examination, ultrasonic thickness measurements, or additional examination methods capable of evaluating tube-wall deterioration affecting either surface.
The Government requires the inspection methods specified in the Performance Work Statement (PWS). Fiberoptic inspection and ultrasonic thickness testing are complementary requirements, and both shall be performed. f. Boiler Tube Quantities and Technical Documentation: For each boiler, please identify the total number of firetubes, nominal tube diameter, original wall thickness or gauge, and applicable tube specifications.
Please provide, if available, manufacturer drawings, tube-layout diagrams, pressure-vessel drawings, or other technical documentation identifying the shell, tube arrangements, tube sheets, and applicable pressure-retaining components, so that offerors can quantify the inspection scope. The Government has provided all available identifying information and that quotes/offers should be based on the PWS requirements and field verification. g. Extent of Tube Examination and Sampling Requiremen
The description continues in the official notice.
Contracting contact
- Aurea Gonzalez · Contract Specialist · [email protected] · 787-641-7582 Ext. 34954
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 238220, a business counts as small if it has no more than $19.0 million in average annual receipts (SBA size standard). This notice is set aside, so only businesses under that size, or in the named program, can bid. SBA table, current as of Oct 15, 2026.
Notice history
- Nov 6, 2026: Solicitation Due Nov 10, 2026, 10:00 AM (UTC-4)
- Oct 30, 2026: Solicitation Due Nov 6, 2026, 11:00 AM (UTC-4)
Companies that win this kind of work
Federal contractors paid for plumbing, heating, and air-conditioning contractors work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- DRI, Inc. $10.0 million in this trade
- DAX Safety & Staffing Solutions, LLC $9.4 million in this trade
- J & J Mechanical And Construction Group LLC $6.5 million in this trade
- Veterans Contracting Group, Inc. $6.3 million in this trade
- Sergents Mechanical Systems Inc $5.8 million in this trade
About the buyer
The Department of Veterans Affairs awarded $84.6 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Who can bid: Service-Disabled Veteran-Owned (SDVOSB) set-aside
SDVOSB set-asides are for small businesses owned and controlled by service-disabled veterans, certified by the SBA.
How to get certified: SDVOSB certification guide. All open Service-Disabled Veteran-Owned (SDVOSB) set-asides.
Plumbing, Heating, and Air-Conditioning Contractors contracts right now
There are 70 open government contract opportunities in this trade (NAICS 238220), 26 posted in the last 7 days; 67% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, Department of the Army and Departmental Offices. Most of the work with a stated place is in Texas, New York and Puerto Rico. A notice in this trade gives a median of 15 days from posting to deadline; this one gives 4 days.
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From the award notices agencies publish.