486-27-2-3980-0006 - Wall-to-Wall Pharmacy Inventory

Updated Nov 7, 2026

Solicitation from the Department of Veterans Affairs. Due Nov 15, 2026, 11:59 PM (UTC-6), 8 days left.

Bid documents (2)

• Bid document 31 KB
• Bid document 18 KB

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Description

1. Contractor experience and technical qualifications Question: May a newly established small business satisfy the minimum requirement of three years of wall-to-wall pharmacy inventory experience and experience at three pharmacies through the qualifications of proposed key personnel, subcontractors, or teaming partners? Will general retail, grocery, military inventory, or equipment-accountability experience qualify instead of pharmacy inventory experience? Government Response: No.
2. Historical inventory quantities, values, and workload Question: Can the Government provide historical inventory line-item counts, SKU quantities, replacement values, pharmacy sections, inventory areas, and prior inventory durations for each of the six facilities, separated by inpatient and outpatient pharmacies? Can the Government also provide historical staffing levels and facility square footage or shelving quantities? Government Response: Available historical inventory information will be provided in the attachment referenced by the Government. FY2026 inventory information is being compiled. Historical staffing levels are unknown, and facility square footage or shelving quantities are not available. 3. Physical inventory completion deadline Question: The solicitation contains references to both January 31 and February 28 for completing physical inventories. Which deadline governs? Government Response: All physical inventories at the six VA facilities shall be completed no later than January 31 of the applicable contract year. All final reports, validations, corrections, and required closeout documentation shall be completed and submitted no later than February 28 of that year. 4. Inventory scheduling and completion requirements Question: May the six facilities be inventoried sequentially by one crew, or must multiple facilities be inventoried concurrently? Are weekend or after-hours inventories permitted, and must each facility's inventory begin at 8:00 a.m. and be completed within one business day? Government Response: The six facilities may be inventoried sequentially between January 1 and January 31, provided that each facility's physical inventory is completed within one business day. Inventories shall ordinarily begin at 8:00 a.m. local time. Weekend work, after-hours access, and inventory dates must be coordinated with each individual VA Medical Center. One original response suggested concurrent scheduling, while several others expressly permitted sequential scheduling. This draft follows the repeated sequential-scheduling responses and should be confirmed. 5. Automated dispensing systems and controlled substances Question: Is the Contractor required to physically count medications contained in automated dispensing cabinets and packaging systems, or will the Government provide system-generated inventory reports? Who is responsible for counting controlled substances? Government Response: The VA Medical Center Pharmacy will generate inventory reports from applicable automated dispensing and packaging systems for incorporation into the Contractor's final reports. Controlled substances will be physically counted by authorized VA Pharmacy personnel, and the Contractor shall incorporate the Government-provided results into the final inventory reports. 6. Government-furnished data and pricing information Question: Will the Government provide product master files, McKesson Prime Vendor pricing information, direct-purchase costing information, and automated-system inventory extracts? What information must the Contractor obtain independently? Government Response: No. No, Vendor should get this from McKesson, Yes, Must meet the requirements of the SOW. 7. Final inventory report format and submission Question: What electronic format and data elements are required for final inventory reports? Will the Government provide a sample report template, and may reports be submitted after February 28 if the physical inventory was completed by January 31? Government Response: A separate electronic inventory report shall be submitted for each facility within seven calendar days after completion of its physical inventory. The report shall include facility, pharmacy/section, item name and strength, package description, applicable NDC/UPC/UPN, McKesson item number where applicable, quantity, current package price, extended replacement cost, section/location, and total inventory replacement cost. Reports shall be compatible with Microsoft Excel or an equivalent Government-approved spreadsheet application. The Government will not provide a sample report template. All final reports and required corrections must be completed by February 28. Reports submitted after that deadline will not meet the stated requirement. 8. Contractor equipment, software, and access Question: May the Contractor use its own handheld scanners and inventory software? Are specific scanning devices, software platforms, or VA network integrations required? What security and access requirements apply? Government Response: The Contractor may use its own scanners and inventory software, provided they meet the SOW requirements. 9. Pharmacy inventory scope and storage locations Question: Does outpatient inventory include satellite pharmacies and other pharmacy-controlled storage locations? Are medications stored in specialized or low-temperature refrigerators included? Government Response: The number and type of outpatient and satellite pharmacy locations vary by facility. All applicable medications under pharmacy control, including medications stored in specialized refrigeration units, shall be included unless specifically excluded by the SOW. The Contractor shall coordinate the inventory areas with each facility. 10. Incumbent contractor and historical contract information Question: Is this a new requirement or a recompete? If there is an incumbent contractor, what is the previous contract number, awarded contract value, and total price? Government Response: Pr

The description continues in the official notice.

Contracting contact

• Mario Russell · Contract Specialist · [email protected]

As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.

Is your business small enough?

For NAICS 541614, a business counts as small if it has no more than $20.0 million in average annual receipts (SBA size standard). This notice is set aside, so only businesses under that size, or in the named program, can bid. SBA table, current as of Oct 15, 2026.

Notice history

• Oct 30, 2026: Solicitation Due Nov 15, 2026, 11:59 PM (UTC-6)

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Federal contractors paid for process, physical distribution, and logistics consulting services work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.

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About the buyer

The Department of Veterans Affairs awarded $84.6 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.

Who can bid: Small Business set-aside

Total and partial small business set-asides are open to any business under the SBA size standard for the notice's NAICS code.

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